Executive Coordinator

Responsibilities Provides high‑level administrative support, including managing calendars, scheduling meetings, and coordinating travel for senior staff. Manages correspondence including sorting and drafting emails, memos, and meeting/event materials. Prepares daily briefing materials and tracks follow‑up items. Triages internal and external requests, ensuring timely, organized follow‑up on key priorities. Maintains confidentiality and demonstrates discretion in handling sensitive materials and conversations. Keeps track of monthly expenses and receipts. Takes notes during internal and external meetings and convenings as needed. Supports the team with administrative tasks as needed. Maintains CRM records and ensures timely data entry for events and contacts. Updates web properties, including team updates, new blog posts, press releases, and reports. Manages and schedules social media platforms based on the Center’s content calendar and in collaboration with internal communications teams. Requirements Minimum 1 year of professional experience Bachelor's degree in business, communication or related field Ability and desire to rapidly learn a wide variety of new subject matter Ability to successfully manage many tasks simultaneously, master workflow details, and self‑prioritize Ability to work autonomously and with a small team Strong work ethic with the ability to sometimes work long hours when necessary to complete tasks Strong verbal, writing, and editing skills Strong professional and diplomatic interpersonal skills Strong customer service orientation Excellent computer skills, particularly Microsoft Suite Willingness and ability to travel, as much as 10% certain times of the year. Core Competencies Demonstrates strong administrative support capabilities, including calendar management, correspondence handling, and CRM record maintenance. Proficient in Microsoft Suite and adept at managing multiple tasks while maintaining confidentiality and discretion. Hard Skills Calendar Management Correspondence Management Data Entry Expense Tracking Note Taking Social Media Management Event Coordination Briefing Material Preparation Web Property Updates Task Prioritization Soft Skills Interpersonal Skills Strong Work Ethic Autonomous Work Ability Team Collaboration Diplomatic Communication Certifications & Qualifications Bachelor's Degree in Business Bachelor's Degree in Communication Industry Keywords Administrative Support Confidentiality Customer Service Travel Coordination Meeting Scheduling #J-18808-Ljbffr