Staff Accountant

Job Description

Job Description

Position Summary

The Staff Accountant supports the Finance Department by processing accounts payable transactions, maintaining accurate financial records, supporting account reconciliations, and assisting with day-to-day accounting operations. This position partners with internal departments and vendors to ensure timely, accurate, and efficient financial processes while supporting the overall financial health of ProFast and Up Side Down Supply.

Essential Duties and Responsibilities

Accounts Payable Management

• Process purchase order receipts and vendor invoices accurately and timely
• Match purchase orders, packing slips, and invoices while resolving discrepancies
• Differentiate between standard purchase orders and drop-ship transactions
• Communicate with vendors regarding missing invoices and payment discrepancies
• Prepare and review accounts payable check runs

Accounting Operations & Reconciliations

• Record accounting entries related to purchase orders, COD receipts, company credit card activity, and other routine accounting transactions
• Process monthly credit card expense reports and resolve discrepancies
• Assist with account reconciliations, month-end close activities, and other accounting functions as assigned

Accuracy & Attention to Detail

• Maintain accurate and complete financial records and supporting documentation
• Review accounting transactions for errors, discrepancies and unusual activity, taking appropriate steps to resolve identified issues
• Ensure accounting records are properly organized, filed, and retained in accordance with established procedures.

Communication & Cross-Functional Support

• Respond promptly and professionally to requests from Sales, Customer Service, vendors and other departments
• Communicate accounting issues and discrepancies clearly and timely
• Collaborate with internal departments to resolve transaction-related questions and support efficient financial processes
• Prioritize responsibilities to meet established deadlines while maintaining quality and accuracy

Process Improvement & Professional Accountability

• Document accounting procedures and maintain current standard operating procedures.
• Identify opportunities to improve accounting workflows and support continuous improvement initiatives
• Maintain working knowledge of accounting software, technology, and established procedures
• Uphold company policies, procedures and C.O.R.E. Values
• Perform other duties as assigned

Qualifications

• Bachelor's degree in Accounting, Finance, or related field required
• One to three years of accounting experience preferred
• Working knowledge of accounts payable and Generally Accepted Accounting Principles (GAAP)
• Experience with ERP/accounting software; NetSuite preferred
• Proficiency with Microsoft Excel and Microsoft Office
• Strong attention to detail and organizational skills
• Excellent communication and customer service skills
• Ability to manage multiple priorities while meeting deadlines
• High level of integrity and confidentiality

Our C.O.R.E. Values-Communication, Ownership, Respect, and Energy/Drive-guide everything we do. If you're looking for a company that values teamwork, customer service, and continuous improvement, we'd love to hear from you.

As a values-driven company, safety and trust are top priorities-for our team and our customers. As part of keeping our workplace safe and welcoming, we conduct pre-employment drug screenings and background checks for all final candidates.