Billing and Accounts Receivable Clerk

Job Description

Job Description

Who We Are 
Sole Constructions Partners is a shared services engine for a network of five construction companies. We create systems that work today and grow with tomorrow, earn trust through every interaction, and tackle challenges with persistence and professionalism. Our success comes from sharing knowledge, celebrating wins, and working as one team.

 

We believe strong relationships are just as important as strong numbers, so we earn trust through every interaction with our clients, partners, and teammates. Challenges don’t slow us down — we face them with focus, persistence, and professionalism, always looking for smarter, better ways forward. We share knowledge freely, celebrate wins together, and know that our success comes from working as one team. 

 

We use a proven operating framework to set clear goals, track results, and keep our teams accountable and aligned. 

 

Requirements

ere’s the work you get to do:

• Invoice Management & Billing Accuracy: Create and submit accurate invoices for completed in-scope work across multiple customer accounts, ensuring consistency with contract terms and work order documentation. 

• Customer Portal Oversight: Review customer software systems to track work orders, confirm billing status, and follow up on outstanding transactions, ensuring timely and complete information flow. 

• A/R Reporting & Reconciliation: Maintain and monitor aging reports across accounts to reflect real-time receivable status. Reconcile payments, research discrepancies, and ensure proper application of funds. 

• Customer Communication & Dispute Resolution: Actively engage with customers to resolve payment issues, account discrepancies, and billing questions with professionalism and clarity. 

• Lien Waiver Coordination: Prepare and submit signed lien waivers in accordance with billing cycles and customer requirements, supporting compliance and timely payment. 

• Out-of-Scope Transaction Management: Review, process, and pair out-of-scope work orders with field staff submissions. Upload vendor invoices, match supporting documentation, and coordinate payment timing with AP. 

• Collaboration with Field & Admin Teams: Provide weekly updates to internal stakeholders (field staff, AP team) on invoice statuses, pending credits, and vendor payments. Follow up on incomplete or unclear field submissions to ensure timely processing. 

• Documentation & Record Accuracy: Verify information from customers and field staff for completeness and accuracy. Maintain organized and transparent records to support audit readiness and financial integrity. 

• Additional Support: Assist with administrative projects and tasks as needed, contributing to a smooth and efficient accounting operation. 

  Here’s what makes you a great fit for this role:

  • You have at least 2 years of experience in Accounts Receivable, Collections, or a related accounting function 

  • You hold a high school diploma (required), and a degree in Finance, Accounting, or a related field is a plus 

  • You’re highly organized, detail-oriented, and thrive on accuracy 

  • You’re confident using Microsoft Office (especially Excel), and have experience with QuickBooks or Sage 

  • You communicate clearly—both in writing and verbally—and maintain professionalism under pressure 

  • You’re self-motivated, meet deadlines consistently, and don’t need to be micromanaged 

  • You enjoy working on a team and take pride in solving problems proactively 

  • You value relationships and care about doing quality work for clients and colleagues alike 

What We Offer 
At Sole Construction Partners, we reward great work with competitive pay, comprehensive health benefits, and a 401(k) with company match. You’ll enjoy paid holidays, floating holidays, and three weeks of PTO to recharge. We’re committed to your growth in a specialized, in-demand niche, and you’ll be part of a team that values integrity, accountability, and celebrating wins together. 

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.