Legal Secretary

Job Summary

A professional services organization is seeking an experienced Legal Executive Assistant to provide high-level administrative and legal support to senior attorneys within the Labor & Employment practice group. This role is responsible for managing complex calendars and communications, preparing and organizing legal documentation, and supporting litigation and client service activities in a fast-paced environment. The Legal Executive Assistant plays a critical role in maintaining efficient practice operations, ensuring accuracy of legal filings and documentation, and supporting attorneys with executive-level coordination and administrative management.

Key Responsibilitie

• sProvide proactive executive and administrative support to Shareholders, Associates, and legal professionals
• .Manage complex calendars, schedule meetings, depositions, conference calls, and video conferences, and coordinate appointment changes and confirmations
• .Receive, prioritize, and redirect calls, emails, and communications appropriately
• .Prepare, proofread, redline, edit, and format legal documents including pleadings, agreements, memoranda, briefs, and correspondence under strict deadlines
• .Assist with drafting legal and administrative documents as needed
• .Prepare and electronically file pleadings, briefs, and court submissions in accordance with court rules and procedures
• .Maintain and organize electronic and paper client files using document management systems
• .Utilize document management and legal software systems to support retention, organization, and retrieval of documents and emails
• .Assist with billing activities, invoice preparation, expense reporting, and related accounting functions
• .Coordinate travel arrangements and logistics for attorneys and legal staff
• .Maintain attorney contacts and client information within CRM and Firm systems
• .Support litigation and document production projects in collaboration with internal support teams
• .Prepare presentations, reports, agendas, and internal communications as needed
• .Track litigation deadlines and maintain docket calendars to ensure timely filings and compliance
• .Handle confidential legal and business documents with discretion and professionalism
• .Collaborate with attorneys, legal assistants, litigation support, and administrative teams across multiple offices and practice groups

.
Minimum Education & Experience Requiremen

• tsHigh school diploma or equivalent required; bachelor’s degree preferre
• d.Minimum of 5 years of executive-level administrative or legal assistant experience require
• d.Prior experience supporting attorneys, executives, or senior leadership in a law firm or professional services environment strongly preferre
• d.Experience with litigation support, legal document preparation, court filings, and docket management preferre
• d.Experience working within Labor & Employment or litigation practice groups is highly desirabl
• e.Prior experience using document management systems such as NetDocs or similar platforms preferre

d.
Special Requireme

• ntsAbility to work overtime as needed to meet business and client deman
• ds.Experience with electronic filing procedures in state and federal courts preferr
• ed.Ability to maintain strict confidentiality with sensitive legal and client informati
• on.Strong understanding of legal terminology, court procedures, and litigation workflows preferr

ed.
Knowledge, Skills, and Abili

• tiesAdvanced proficiency with Microsoft Office applications including Word, Outlook, Excel, and PowerPo
• int.Strong knowledge of legal document formatting, proofreading, editing, and redlin
• ing.Excellent organizational and time management skills with the ability to manage multiple priorities simultaneou
• sly.Strong written and verbal communication skills with the ability to interact professionally with attorneys, clients, court personnel, and internal st
• aff.Ability to prioritize tasks and work effectively in a fast-paced, deadline-driven environm
• ent.Strong attention to detail and commitment to producing high-quality work prod
• uct.Experience using legal document management systems and electronic filing syst
• ems.Ability to problem solve proactively and anticipate attorney and client ne
• eds.Strong collaboration skills and ability to work effectively within team environme
• nts.Ability to manage confidential information with discretion and professional

ism.
Additional Desired Characteri

• sticsExperience supporting Labor & Employment attorneys or litigation practice gr
• oups.Familiarity with legal billing systems, expense management platforms, and CRM datab
• ases.Experience coordinating complex travel and executive scheduling arrangem
• ents.Ability to quickly learn and adapt to new legal software and technology platf
• orms.Demonstrated ability to support multiple attorneys and competing priorities effecti

vely.
Work Envir

• onmentHybrid work schedule available based on business needs and organizational pol
• icies.Fast-paced professional office environment with frequent interaction with attorneys, clients, and legal
• staff.Position may require occasional overtime to meet litigation deadlines and client de
• mands.Primarily sedentary office work involving prolonged computer usage and document prepar