Administrative Assistant

A well-established organization is seeking an Administrative Assistant to support a busy service-based division. This is a hands-on administrative role that involves customer service, scheduling, billing support, light accounting, purchasing, and general office coordination.


The ideal candidate will be organized, detail-oriented, and comfortable supporting multiple priorities in a fast-paced environment. This person will work closely with field/service teams, management, customers, vendors, and internal departments to help keep daily operations running smoothly.


Responsibilities include:

• Answer incoming service calls and help coordinate requests with technicians
• Assist with scheduling service technicians and tracking work orders
• Support accounts receivable, including tracking past due accounts
• Assist with billing, accruals, and related accounting tasks
• Process technician time information and coordinate with payroll
• Prepare quotes and assist with customer requests
• Maintain records, open tickets, customer/site information, and technician documentation
• Order materials and equipment as needed
• Track permits, licensing, certifications, contracts, and related documentation
• Attend meetings, take notes, and follow up on action items
• Submit and code credit card receipts and statements
• Provide general administrative support including filing, phones, copying, mailing, and other office tasks

Qualifications:

• 2+ years of administrative experience in a construction, service, project-based or other related industry environment required
• Light accounting experience required
• Strong Microsoft Office skills, especially Excel
• Excellent organizational and follow-up skills
• Ability to prioritize multiple tasks and meet deadlines
• Strong written and verbal communication skills
• Professional, dependable, and team-oriented
• Ability to work independently with minimal supervision

This is a great opportunity for someone who enjoys variety, takes ownership of their work, and is comfortable being a key administrative support person for a busy operational team.


Not ready to apply yet? Contact a professional recruiter at View email address on click.appcast.io or View phone number on click.appcast.io for a confidential conversation about your career goals. With decades of industry experience, JFC Global, the largest locally owned and operated niche recruiting company, has built well-established relationships with hiring managers and HR professionals in our area. JFC Global has received a 9.6 NPS rating from the professionals we work with and pride ourselves on operating with the highest ethics and integrity within the recruiting industry. We look forward to putting our local connections to work for you! Direct W2 only EOE.