Administrative Assistant, School of Science, Engineering, and Technology

Administrative Assistant

The Administrative Assistant provides comprehensive administrative support to the Director of the School of Science, Engineering, and Technology (SSET) to ensure efficient office operations. This position has primary responsibility for coordinating and tracking the faculty Promotion and Tenure (P&T) process and supporting faculty review procedures. The role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a deadline-driven environment.

Key Responsibilities

• Initiate, coordinate, and track faculty Promotion & Tenure (P&T) dossiers.
• Review and organize dossier documentation for completeness and compliance.
• Create and maintain official P&T files.
• Coordinate with the Director, SSET; Faculty; Committee Chairs; and the Vice Chancellor's Office throughout the review process.
• Submit finalized dossiers in support of faculty review.

Faculty Review Support

• Coordinate and prepare documentation for annual faculty reviews.
• Communicate required materials and submissions to the Chancellor's Office.

Administrative & Office Support

• Compose, review, edit, and distribute internal and external communications.
• Maintain calendars; schedule meetings, appointments, and events.
• Review, edit, and format reports, presentations, and correspondence.
• Compile and maintain records to support departmental and institutional reporting.
• Initiate travel arrangements, financial transactions, reimbursements, and budget revisions in compliance with university policies.
• Respond to inquiries while ensuring adherence to unit and university policies and procedures.
• Assist other SSET staff and perform additional duties as assigned.

Required Competencies

• Strong organizational and time-management skills
• High attention to detail and accuracy
• Ability to manage confidential information responsibly
• Strong written and verbal communication skills
• Proficiency with office software and document management systems

Minimum Education, Work Experience & Required Certifications

General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

Salary & Benefits

The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00. Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.