Condo Project Processor - FHA - VA - Conventional

Job Description

Job Description

We are a small but specialized condominium approval firm based in Huntington Beach, California, focused on helping condominium associations obtain and maintain FHA, VA, and conventional financing eligibility. For over 16 years, we have worked with condominium associations, management companies, lenders, and real estate professionals nationwide.

Located in Downtown Huntington Beach our office culture of experienced, collaborative, professional, casual, and hardworking. As our business continues to grow, we are looking for an experienced analyst who can support both condominium approval submissions and project eligibility reviews. We are a small firm, and small office.

About the Role

As a Condo Project Analyst, you will be responsible for reviewing condominium project documentation, preparing FHA and VA approval submissions, and evaluating projects for conventional financing eligibility under Fannie Mae guidelines.

This is a hybrid position requiring in-office attendance at our Huntington Beach office on Mondays, Tuesdays, and Wednesdays (minimum 4 office hours per onsite day), with flexibility to work remotely the remainder of the week.

The pay will likely start at $20/hr however the commission potential is significant. Each file completed will earn commission.

The ideal candidate has experience reviewing condominium documents, interpreting agency guidelines, communicating with clients, and managing projects from document collection through final approval.

What You'll Do

• Review condominium project documentation for compliance with FHA and VA condominium approval requirements
• Analyze governing documents, budgets, financial statements, reserve studies, insurance policies, questionnaires, legal documents, and project disclosures
• Identify deficiencies and conditions that may impact approval eligibility
• Prepare and assemble FHA and VA approval and recertification submission packages
• Communicate directly with HOA management companies, board members, insurance agents, attorneys, reserve analysts, and lenders to obtain required documentation
• Track project progress and maintain accurate records throughout the approval process
• Review submissions for completeness and accuracy prior to agency submission

Conventional Condo Review Responsibilities

• Review and analyze condominium projects under current Fannie Mae project eligibility requirements
• Evaluate projects for Full Review and Limited Review eligibility
• Assess project-level risks including:
• Litigation
• Deferred maintenance
• Special assessments
• Commercial space concentration
• Investor ownership concentration
• Critical repairs and structural concerns
• Review Fannie Mae project eligibility requirements, including all current critical repair and safety guidance
• Prepare written review summaries and evaluations

General Responsibilities

• Maintain detailed project notes and documentation within internal tracking systems
• Clearly communicate findings, conditions, and recommendations to clients and team members
• Manage multiple projects simultaneously while meeting turnaround expectations
• Assist with internal process improvements and documentation standards
• Support expansion of FHA, VA, and FNMA review services

Requirements

• Ideally a Minimum 3 years of condominium project review, FHA condo approval, mortgage underwriting, HOA document review, or related experience (within the past 5 years preferred).
• Strong understanding of condominium project documentation, including:
• HOA financial statements
• Budgets
• Reserve studies
• Insurance policies
• CC&Rs
• Bylaws
• Recorded legal documents
• Condominium questionnaires
• Experience reviewing projects for FHA, VA, and/or conventional financing eligibility
• Strong analytical and problem-solving skills
• Excellent written and verbal communication skills
• Ability to manage multiple deadlines and priorities in a fast-paced environment
• Highly organized with strong attention to detail
• Ability to work independently with minimal supervision
• Ability to commute to Huntington Beach, CA for required in-office days

Preferred Qualifications

• Direct experience preparing FHA condominium approval or recertification submissions
• Experience with Fannie Mae conventional condominium project reviews
• Knowledge of VA condominium approval requirements
• Experience using Fannie Mae Project Eligibility Review Service (PERS)
• Knowledge of SB 326 inspection requirements and their impact on mortgage financing eligibility
• Background working for a condominium approval company, lender, underwriting firm, HOA management company, or related industry
• Familiarity with Freddie Mac, Non-QM, or Jumbo condominium review requirements

Compensation & Benefits

• Competitive compensation / commission
• Hybrid work schedule
• Parking pass for Main Street Parking Structure.
• IRA and partial Health Insurance benefits available