Office Administrative Assistant

Administrative Office Assistant

Premier Youth Volleyball Club South Florida

Part-Time | In-Office Position

About Miami Hype Volleyball

Miami Hype Volleyball is one of South Floridas fastest-growing youth volleyball organizations, serving athletes ages 818 across developmental, regional, and national-level programs.

Our environment is fast-paced, high-energy, and detail-driven. We are committed to creating a structured, professional, and high-quality experience for players, families, and staff across all areas of the club.

We are seeking a highly organized and dependable Administrative Office Assistant to support daily office operations and help maintain smooth communication and structure throughout the organization.

About the Role

The Administrative Office Assistant will support the day-to-day administrative needs of the club, including communication, scheduling coordination, billing support, organization, and general office management.

This role is ideal for someone who:

thrives in organized environments

communicates clearly and professionally

can multitask efficiently

takes initiative without constant supervision

stays calm under pressure

enjoys helping systems run smoothly behind the scenes

This is a full-time, in-office position.

Key Responsibilities

Front Office & Communication

Answer and manage phone calls, emails, and daily inquiries

Serve as a point of contact for parents, athletes, and prospective families

Provide accurate information regarding schedules, programs, registration, and events

Ensure communication remains timely, organized, and professional

Administrative & Billing Support

Assist with billing, invoices, payment tracking, and account follow-up

Maintain organized administrative records and documentation

Support registration systems, spreadsheets, and backend organization

Assist families with account or payment-related questions

Scheduling & Program Coordination

Assist with practice schedules, court assignments, and calendar updates

Help coordinate clinics, camps, tryouts, and club programming

Ensure schedules and logistics remain accurate and clearly communicated

Support organizational needs across multiple teams and programs

Office Operations & Organization

Maintain organized systems for:

player rosters

schedules

communication logs

administrative records

internal documentation

Support daily office operations and maintain a clean, structured work environment

Assist leadership and staff with administrative needs as they arise

Staff & Leadership Support

Help coaches and leadership stay organized and supported

Assist with internal communication and administrative coordination

Help maintain smooth operational flow throughout the club

Community & Event Support

Assist with club events, clinics, and community initiatives

Support communication and coordination for programs and special events

Help maintain a positive and professional club presence

Qualifications

Required

Strong organizational and multitasking skills

Excellent communication skills (phone, email, and in-person)

High attention to detail and follow-through

Ability to work in a fast-paced environment

Professional attitude and strong reliability

Ability to work full-time in-office 5pm-9pm

Preferred

Previous administrative or office experience

Experience in youth sports, athletics, or customer service environments

Familiarity with scheduling systems, spreadsheets, or registration platforms

Who This Role Is For

This role is for someone who:

naturally keeps things organized

communicates professionally under pressure

enjoys structure and efficiency

can handle multiple moving parts without becoming overwhelmed

takes pride in helping an organization run smoothly

What Success Looks Like

Communication is handled quickly and professionally

Billing and administrative records stay organized and accurate

Schedules and logistics remain clear and updated

Leadership and coaches feel supported

The office operates in a structured, efficient, and professional way

Location: South Florida

Position Type: Part-Time | In-Office