Office Assistant

Office Assistant

Applications are being accepted for the position of Office Assistant with the City of South San Francisco. Currently, there are two vacancies —one with the Parks and Recreation Department and one with the Public Works Department. These are both non-benefited, part-time, hourly positions. Applicants only need to submit one application and can indicate their preferred department through the supplemental questionnaire.

APPLICATION DEADLINE: FRIDAY, AUGUST 14, 2026, AT 5:00PM, OR UPON RECEIPT OF THE FIRST 100 ONLINE APPLICATIONS, WHICHEVER OCCURS FIRST.

Hourly Rate: $30.30-$36.82

Schedule: 20–30 hours per week, scheduled Monday through Friday between 8:00 AM and 5:00 PM.

The Departments

Parks and Recreation

The Parks and Recreation Department is the third largest department in the City and is organized by program area, with each program administered by a manager, supervisor, coordinator, or specialist. The department is comprised of the Recreation, Parks, and Facilities divisions. The Recreation Division consists of eight program areas, including Aquatics, Classes, Cultural Arts, Preschool and Early Learning, Senior Services, Sports, Rentals, and Youth Enrichment Services, as well as Special Events. The Parks Division oversees all city-owned landscapes within parks, right-of-ways and open spaces as well as all city-owned trees. The Facilities Division is responsible for all municipal building maintenance within the city.

Public Works

The South San Francisco Public Works Department is comprised of three primary operational divisions: Engineering, Maintenance & Operations, and the Water Quality Control Plant. Together, these divisions plan, maintain, and improve the City's infrastructure and essential public services, helping to ensure safe transportation, reliable utilities, environmental stewardship, and a high quality of life for residents, businesses, and visitors.

Supporting these divisions is the Administration team, which provides department-wide leadership and administrative support in areas such as budgeting, purchasing and contracting, capital improvement program coordination, grants administration, public outreach, customer service, commission support, and special projects. By supporting all Public Works divisions, Administration helps ensure the department operates efficiently and continues delivering high-quality services to the community.

Ideal Candidate

The ideal candidate is organized, detail-oriented, and comfortable using computer systems to accurately enter and maintain information. They can effectively prioritize tasks, manage multiple responsibilities, and follow established procedures with minimal supervision. Success in this role requires reliability, good judgment, and the ability to work both independently and as part of a team.

Typical Duties

• Acts as receptionist; receives and screens visitors and telephone calls; takes messages, directs the caller to the proper office or person, and/or provides information regarding City and departmental activities and functions, which may require the application and explanation of rules, policies, and procedures.
• Performs a variety of office support duties such as, filing, data entry, mailings preparation, duplicates materials, etc.
• Assists in processing invoices and permit applications as needed.
• Operates standard office equipment and related software systems to support office operations.
• Checks reports, records, and other data for accuracy, completeness, and compliance with standard operating procedures.
• Assists management and administrative staff with special projects, including data entry, spreadsheet creation and maintenance, research, document preparation, and other administrative support as needed.
• Performs other related duties and responsibilities as assigned.

Qualifications

Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be:

Experience: Equivalent to graduation from high school.

Training: One year of office support or general clerical experience with some experience dealing with the public.

The Application Process

To be considered, applicants must submit the following REQUIRED items:

• City application
• Responses to the supplemental questionnaire

NOTE: Applications must be completed in full. All work experience, and education or training must be listed directly on the City application. Applications that state "See Resume" or omit required information will be considered incomplete and subject to disqualification. Resumes may be attached separately; however, resumes will not be accepted in lieu of a completed City application. Only application materials and documents that are specifically required within this job announcement will be reviewed as part of the application process.

The Selection Process

Applicants whose submitted application materials demonstrate knowledge, skills and abilities in best alignment with the required and desired qualifications of this position may be invited to an interview by the hiring department.

Special Instructions Section

Prior to appointment, candidates will be required to submit to any or all of the following (as applicable):

1. Reference Check
2. SSF Background Check

A conviction history will not necessarily disqualify an applicant from appointment. Determinations are made on a case-by-case basis with consideration given to the nature and recency of the conviction and relationship to job duties. All City standards must be met before the final appointment is made.

Candidates with a disability who may require special assistance in any phase of the recruitment process should advise the Human Resources Department upon submittal of application.

The policy of the City of South San Francisco is to grant equal employment opportunity to all qualified persons without regard to race, color, sex, gender, age, religion, ancestry, physical or mental disability, sexual orientation, gender identity, gender expression, marital status or national origin. It is the intent and desire of the City of South San Francisco that equal employment opportunity will be provided in recruiting, hiring, training, promoting, wages, benefits, and all other privileges, terms and conditions of employment. The City of South San Francisco is an Equal Opportunity Employer (EOE).

DISCLAIMER: This general announcement does not constitute an express or implied contract and is subject to change. Any provisions contained within this announcement may be modified or revoked without notice.

Recruitment Contact: Marissa Garren

Contact email: View email address on click.appcast.io