Sr. Document Controls Specialist - Gateway

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

Arcadis is seeking a highly skilled and motivated Document Controls Specialist to support one of the most iconic and consequential infrastructure initiatives in the United States — the Gateway Hudson Tunnel Project (HTP). In this role, you will be responsible for reviewing the construction work plans and regular reporting on compliance and environmental permitting requirements.

We are working as the Delivery Partner along with team members and selected by the Gateway Development Commission to deliver this transformative project. The HTP is a critical component of the broader Gateway Program — one of the most ambitious and impactful transportation initiatives in the nation — and is designed to strengthen mobility, enhance resiliency, and ensure the long-term reliability of the Northeast Corridor.

The project encompasses the construction of a new, two-track rail tunnel beneath the Hudson River, along with the full rehabilitation of the existing 113-year-old North River Tunnel. This vital infrastructure supports more than 200,000 daily passengers via Amtrak and NJ TRANSIT and serves as a backbone for economic activity and connectivity between New York and New Jersey.

This is more than just a job — it’s a once-in-a-generation opportunity to contribute to a nationally significant infrastructure program that will reshape rail transportation, drive sustainable economic growth, and improve regional accessibility for millions. As part of this high-performing, multidisciplinary team, you will help deliver excellence on one of the most technically complex and high-profile projects in the world.

If you're seeking to make a meaningful, lasting impact — while advancing your career alongside some of the best minds in the industry — this is your moment.

Role accountabilities:

• Oversee and maintain comprehensive project documentation in alignment with project standards and protocols. Organize, classify, and store documents using PMIS tools (SharePoint, eBuilder, PM Web, Oracle, Kahua) to ensure accessibility and accuracy.
• Coordinate with internal and external stakeholders to facilitate document reviews and approvals within a 10-day turnaround.
• Actively track and follow up on pending reviews to ensure timely feedback and maintain project momentum. - Implement version control practices to ensure all documents are current, accurate, and meet project requirements.
• Conduct regular audits and quality checks to maintain document integrity, ensuring compliance with regulatory and project standards.
• Manage document workflows within PMIS tools, troubleshooting issues, and ensuring all team members are proficient in using relevant software.
• Provide training and support to team members on document control processes and software usage as needed.
• Generate and distribute regular document control reports, including status updates on review cycles and outstanding document actions.
• Maintain clear communication channels with project teams, offering proactive support to meet document deadlines in an aggressive project schedule.

Qualifications & Experience:

• 5+ years’ experience required, preferably within large infrastructure / transit projects
• Needs to be proficiency with PMIS tools (SharePoint, eBuilder, PM Web, Oracle, Kahua) and Windows-based software.
• Strong attention to detail and document organization abilities in high-pressure, fast-paced environments.
• Excellent communication and follow-up skills to coordinate with multiple stakeholders and meet project deadlines.
• Need to have at least five plus years in document control within engineering/construction, preferably on large projects ($500M-$1B).

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $65,000 - $91,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.

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