Medical Records Administrative Assistant

Job Description

Job Description

Medical Records Administrative Assistant
Assignment: 3–4 month temporary assignment, with the potential for extension

Position Summary
We are seeking a detail-oriented Medical Records Administrative Assistant to support a 3–4 month Leave of Absence (LOA) assignment, with the possibility of extension. This position will be responsible for organizing, maintaining, and updating both paper and electronic patient medical records while ensuring information is accurately entered into the New Jersey Department of Health ImageTrend system .

The ideal candidate will have prior experience working with medical records in a hospital, medical office, healthcare system, or similar clinical environment and possess strong administrative and organizational skills.
Key Responsibilities

• Organize, review, and maintain paper and electronic patient medical records.
• Scan and electronically file medical records and supporting documentation.
• Ensure records are accurately labeled, organized, and stored in the appropriate locations.
• Perform data entry and update patient information in the NJ Department of Health ImageTrend system .
• Review records for completeness, accuracy, and consistency.
• Assist with reorganizing and standardizing existing medical record files.
• Retrieve, file, and maintain confidential patient documentation in accordance with established procedures.

• Perform general administrative and clerical duties related to medical records.
• Maintain a high level of accuracy while handling sensitive and confidential patient information.

Required Qualifications

• Previous electronic  medical records experience in a hospital, medical office, healthcare system, or similar healthcare environment.
• Strong administrative and organizational skills.
• Excellent attention to detail and accuracy.
• Strong data entry skills and proficiency with computer systems.
• Ability to manage and organize a large volume of records and documentation.
• Ability to handle confidential patient information professionally and appropriately.
• Experience with electronic medical records (EMR/EHR) systems 
• Experience with NJ Department of Health ImageTrend is a plus.