Senior Receptionist and Switchboard Operations

Senior Receptionist & Switchboard Operations

Perform in a senior level capacity to create and maintain a professional image of the company by providing prompt, courteous and efficient service to visitors, guest employees, telephone callers, taking and relaying messages and performing various light administrative duties.

Key Responsibilities Reception & Client Engagement

Greet visitors warmly and professionally, creating a positive first impression for all guests. Manage emails with attention to detail, discretion, and confidentiality.

Visitor Management

Check in guests efficiently, issue visitor badges, and promptly notify hosts of their arrival. Ensure all visitor protocols are followed to maintain both security and hospitality standards.

Conference & Meeting Support

Assist in preparing conference rooms for small gatherings and large meetings alike. Ensure spaces are set up according to requirements, including seating, A/V, and materials.

Catering & Hospitality

Coordinate catering orders in alignment with meeting needs and dietary preferences. Track invoices and confirm timely delivery and proper setup of food and beverages.

Technology Assistance

Verify sound, video, and connectivity are functioning correctly. Troubleshoot and resolve minor technical issues to minimize disruptions.

Job Duties and Responsibilities

Greet visitors, ask them to sign in, issue them a Visitor Badge, process and assign wireless network account for Headquarters, if applicable and contact the employee the visitor is to see.

Activate access for temporary badges for Headquarters employees who forgot or lost their badge or if their badge is malfunctioning.

Answer and properly route global calls, some confidential in nature, using company-wide switchboard or provide appropriate information to the caller. Calls are to be handled expeditiously, in a professional and businesslike manner while being friendly and using a high standard of customer service.

Prioritize calls and escalate customer service issues to the proper chain of command.

Takes initiative to ensure the company phone and speed dial lists are current.

Responsible for training a back-up and providing guidance on policies and procedures.

Notify employees upon receipt of inbound deliveries or have the delivery made to the Mail Room as is appropriate.

Provide light administrative support to Headquarter staff as directed such as issuing facility access cards to employees, scheduling meeting room, assisting Administration or any other team when needed for various tasks (envelope labels, compiling manuals, etc.).

Proactively seeks out additional work during downtime.

Follow up on loaned access cards to make sure all are returned and contact Security if card is not returned by the end of the day.

Builds professional relationships with customers and other teams.

Maintain the reception area in a neat and orderly fashion to include visitor reading materials.

Perform other duties as assigned by the Site Manager.

Qualifications (Education, Experience and Certifications)

Typically Required:

Requires high school diploma.

Experience working in a Headquarters environment preferred.

8+ years of experience as a receptionist in a busy switchboard environment preferred.

Type 40 wpm.

Must be flexible to work hours between 7:00 AM and 5:00 PM (normally an eight hour shift).

KNOWLEDGE, Skills And Abilities

Strong verbal and written communication skills

Demonstrated customer service/relations skills

PC skills

Basic clerical and secretarial skills

Ability to handle high volume telephone calls

Good organizational skills

Good judgment skills

Working Conditions, MENTAL AND PHYSICAL DEMANDS

Typically, an office environment with adequate lighting and ventilation, and a normal range of temperature and noise level.

Work assignments are diversified. Interpret, comprehend and apply complex material, data and instruction prepare, provide and convey diversified information.

Minimal physical effort required. Work is mostly sedentary but does require walking, standing, bending, reaching, lifting or carrying objects that typically with less than 10 lbs. (e.g., papers, books, files and small parts, etc.).

Moderate dexterity regular application of basic skills (calculator, keyboard, hand tools, eye/hand coordination.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.

About Us

Come Create at Ricoh:

If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.

Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of informationhow it is collected, stored, managed, and sharedto unlock the potential in every organization. We deliver services and technologies that inspire our customers' success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.

Invest in Yourself:

At Ricoh, you can:

• Choose from a broad selection of medical, dental, life, and disability insurance options.
• Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
• Augment your education with team member tuition assistance programs.
• Enjoy paid vacation time and paid holidays annually
• Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.

Job Info

• Job Identification 7485
• Job Category Service Delivery
• Degree Level High School Graduate
• Job Schedule Full time
• Locations New York, NY, United States United States
• Salary Range $20.00 - $24.00
• Driving requirements Non-driver
• Relocation Option Relocation not available
• Sign-on Bonus No