Part-Time Database Coordinator

American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American University

Department:

Washington College of Law

Time Type:
Part time

Job Type:
Casual

FLSA Status:
Non-Exempt

Work Modality:

Union:

Excluded

Job Description:

Summary:

The Database Coordinator for the Washington College of Law, Office of Career & Professional Development (WCL OCPD) will develop and maintain a robust and up-to-date database of employer contacts and job postings, which our students and staff can use to connect with employers. This role is responsible for the accurate collection, inputting, and management of employer contacts, job postings, and selected student data within the office's CRM system and other platforms. They will assist with data analysis of employer and student data. They will work with student workers to ensure accurate collection and inputting of information. This position reports to the Assistant Director for Employer Relations and coordinates with the Senior Career Counselor & Manager of Employment Outcomes.


Essential Functions:

1.) Employer CRM Management & Communications

• Develop and maintain employer database. Locate current contacts for employers identified by the management team and input data into employer database, using the Symplicity CRM or other platforms. Facilitate communication between the employers and members of our team. Assist with data analysis of employer contacts to increase effectiveness of communications.

2.) Jobs Bank Management (Collection & Approval)

• Maintain and improve jobs bank. Collect job postings suitable for law students and entry-level attorney employment and enter them into our internal the jobs bank, using the Symplicity CRM or other platforms. Approve jobs posted by employers.

3.) Student Records & CRM Data Management

• Assist with student records management, at the direction of the Assistant Director. Enter Graduate Employment records for each graduate into the Symplicity CRM, ensuring accuracy of the data. Assist with data analysis of Graduate Employment data to drive internal improvements in delivery of our services.

4.) Student Worker Data Entry Training & Quality Assurance

• Train student workers in OCPD and other departments in data entry for jobs bank and employer contacts. Conduct quality control reviews to ensure that entries are error-free.

5.) Other Duties as Assigned

Competencies:

• Acquiring and Analyzing Information.
• Prioritizing and Organizing.
• Supporting Coworkers.
• Making Accurate Judgments and Decisions.
• Building a Customer Focused Organization.
• Managing Talent.
• Serving Customers.
• Driving Continuous Improvement.

Position Type/Expected Hours of Work:

• Part-time.
• 27 hours per week.
• Hybrid work modality (3 - 4 days per week onsite).
• May require occasional evenings or weekends.

Salary Range:

• $25.00 - $26.00 per hour.

Required Education and Experience:

• Bachelor's degree.
• 1 - 3 years of relevant experience.

Preferred Education and Experience:

• Master's degree.
• 2 - 4 years of relevant experience.

Additional Eligibility Qualifications:

• Excellent organization, time management, and communication skills required.
• Experience with inputting data into CRM required.
• Database and CRM management experience required.
• Data analysis experience required.
• Must have exceptional attention to detail.
• Must collaborate well with others in a small, dynamic team.
• Must have the ability to communicate well with students, employers, and faculty with the utmost professionalism, via email, telephone, and in person.

Other Duties:

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Other related and comparable duties may be assigned as necessary.

Benefits

Click here to learn about American University's unique benefit options.

Other Details

• Hiring offers for this position are contingent on successful completion of a background check.
• Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
• Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
• American University is an E-Verify employer.

Current American University Employees

American University current employees must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.

Contact Us

For more information or assistance with the American University careers site, email View email address on click.appcast.io.

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual's genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.