Temporary Payroll Specialist

Job Description

Job Description

We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

 

Primary Purpose:

Ensures accurate payrolls and record keeping. Maintains strict confidentiality of all employee, department and University information gained/exposed to in the course of fulfilling job duties and responsibilities.

 

Job Category:  Non-Exempt

Hiring Range: 

Pay Basis:  Hourly

Subject to Grant Funding?  No  

Essential Job Functions: 

1. Responds to inquiries and resolves discrepancies involving simple to moderately complex financial transactions in a timely manner, requiring a general understanding of work-area policies and procedures.

2. Acts as liaison with other departments, divisions, or organizations.

3. Operates computers programmed with accounting software to record, store, and analyze information.

4. Operates 10-key calculators and copy machines to perform calculations and produce documents.

5. Debits, credits, and totals accounts on computer spreadsheets and databases, using specialized accounting software.

6. Checks figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.

7. Reconciles or notes and reports discrepancies found in records.

8. Accesses computerized financial information to answer general questions as well as those related to specific accounts.

9. Generates reports to ensure timely information is available for management use.

10. Scans and files forms and documents using electronic/manual filing systems to ensure appropriate document retention.

11. Performs general office duties, such as filing, answering telephones, and handling routine correspondence.

12. Receives, records, and banks cash, checks, and/or vouchers.

13. Prepares and processes payroll information.

14. Resolves discrepancies in payroll records.

15. Performs payroll calculations, such as retroactive pay, imputed income, garnishments, and/or leave adjustments.

16. Computes deductions for income and social security taxes.

17. Monitors and corrects time and attendance records.

18. Verifies accuracy of tax set-up data and resolves errors.

19. Audits and corrects employee data based on tax forms, compensation actions, and government documents.

20. Contacts customers or employees to collect overpayments.

21. Tests programs or databases, corrects errors, and makes necessary modifications.

22. Helps programmers and systems analysts test and debug new programs.

23. Assists in developing training materials and procedures, and trains users in the proper use of hardware or software.

24. Complies with federal, state, and company policies, procedures, and regulations.

25. Completes special projects as assigned.

26. Performs other duties as assigned or required.

Job Requirements: 

Required Knowledge, Skills, & Abilities:  Knowledge:
1. General knowledge of MS Office Suite (Outlook, Word and Excel).
2. Basic knowledge of MS Access and/or other database reporting tools.
3. Clerical - General knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
4. English Language - General knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
5. Customer and Personal Service - General knowledge of principles and processes for providing customer and personal services. This includes needs assessment, meeting quality standards for services, and evaluation of user satisfaction.
6. Economics and Accounting - Working knowledge of economic and accounting principles and practices, banking, and the analysis and reporting of financial data.

Skills:
1. Active Listening - Proficient skills in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
2. Reading Comprehension - Proficient understanding of written sentences and paragraphs in work­
related documents.
3. Speaking - Proficient skills in talking to others to convey information effectively.
4. Critical Thinking - Basic skills in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
5. Mathematics - Basic skills in using mathematics to solve problems.
6. Time Management - Proficient skills in managing one's own time and the time of others.
7. Writing - Proficient skills in communicating effectively in writing as appropriate for the needs of the audience.

Abilities:
1. Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
2. Number Facility - The ability to add, subtract, multiply, or divide quickly and correctly.
3. Mathematical Reasoning - The ability to choose the right mathematical methods or formulas to solve a problem.
4. Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.
5. Information Ordering - The ability to arrange things or actions in a certain order or pattern according to
a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
6. Oral Comprehension & Expression - The ability to listen to, understand, and communicate information and ideas presented through spoken words and sentences so others will understand.
7. Written Comprehension & Expression - The ability to read, understand, and communicate information
and ideas in writing so others will understand.

Physical Requirements:
1. Speech Recognition - Must be able to identify and understand the speech of another person.
2. Speech Clarity - Must be able to speak clearly so others can understand you.
3. Near Vision - Must be able to see details at close range (within a few feet of the observer).
4. May be required to work nights or weekends.
5. May be exposed to short, intermittent, and/or prolonged periods of silting and/or standing in performance of job duties.

Required Certifications/Licensures:  

Required Education:  High School Diploma or Equivalent

Major (if required: 

Required Experience:  Two (2) or more years of related accounting support experience, or up to two (2) years of experience with an Associate's Degree or 60 college credits.

Preferred Qualifications: 

1. Two (2) or more years of payroll-related experience.

2. Kronos and Banner experience.

Is this a safety sensitive position?  No  

Background Screening Required?  Yes  

Pre-Employment Conditions: 

 

Sensitivity Disclaimer:  Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.