Senior Practice Management Specialist

Job Overview The Senior Practice Management Specialist provides strategic, financial and operational support to the Director of Practice Management for the Business Department, Business Department Heads, and Practice Group Leaders in advancing the firm’s strategic and business objectives. This role operates with a high degree of autonomy and serves as a key liaison between Practice Group Leadership and firm administrative functions. The Senior Practice Management Specialist supports practice group performance, financial management, attorney lifecycle processes, and business planning initiatives, and is expected to proactively manage complex workflows, identify issues, and contribute to process improvements. This role has a hybrid working arrangement. Potential candidates must live within commuting distance of our Philadelphia or New York offices to be onsite 3 days per week. In this role, you will report to the Director of Practice Management. Essential Functions General Support and drive implementation of firm strategic initiatives, business planning efforts, and operational priorities across assigned transactional Practice Groups. Develop relationships with attorneys and staff throughout the firm to gain their trust and confidence in the function and role of the Senior Specialist. Understand the needs of the attorneys in the group and ensure they have the resources necessary to best service the firm’s clients. Provide seamless quality service to the attorneys and staff throughout the firm. Serve as a point of contact for Practice Group Leaders (PGLs) and Department Heads (DHs), providing proactive guidance and support. Budgeting and Financial Management Lead and coordinate annual Practice Group budgeting processes, including solicitation, review, and alignment of attorney submissions with firm strategy. Prepare and present regular financial reports, variance analyses, and spend summaries to Practice Group Leadership. Assist with expense reclassification. Monitor charitable and sponsorship commitments. Monitor practice group budgets, individual attorney allocations, and business-development related spend against budgets throughout the year. Partner with Finance on coding issues, accruals, reallocations, and reporting discrepancies. Communications Coordinate Practice Group and Department meetings, including agenda development, preparation of materials, and follow-up action items. Help plan and support other Department and Practice Group events as needed. Facilitate communication between the Practice Groups and Administrative Departments. Support recurring leadership meetings, including preparation of financial, utilization, and operational updates Prepare monthly reports as needed. Business Planning Coordinate and support Practice Group and individual business planning processes, including compiling, synthesizing, and tracking strategic priorities, initiatives, and follow-up Data, Reporting, and Systems Develop, maintain, and enhance reporting tools to support Practice Group decision-making. Perform advanced Excel analysis, including use of pivot tables, VLOOKUP/XLOOKUP, and other data modeling techniques. Maintain key reports, including utilization metrics, expense tracking, and other operational and financial reporting. Utilize firm systems and platforms to support Practice Group operations. Attorney Lifecycle Support Support attorney and lateral onboarding, including budget planning, practice group integration, and follow-up communications. Coordinate attorney departure processes, supporting transition workflows, and collaborating with Practice Group Leadership and other stakeholders. Additional Responsibilities Provide other operational and administrative support to the Practice Management Team, Department Heads and Practice Group Leaders as assigned. Collaborate and coordinate with firm Administrative Teams, including Marketing & Business Development, Professional Development, Recruiting, Innovation and Pricing, Human Resources, Library/Knowledge Services, and Information Technology to advance Practice Group needs. Identify opportunities to improve processes, reporting accuracy, and operational efficiency. Independently manage multiple projects and deadlines in a fast-paced environment. Perform other responsibilities as assigned. Work additional hours as needed to fulfill job requirements. The above essential functions represent the general nature and level of responsibilities for this position and is not intended to be an all-inclusive list. The firm may modify and amend any job description at any time in its sole discretion. Skills/Qualifications 3+ years of experience in practice management or professional services operations, preferably within a law firm. Advanced proficiency in Microsoft Excel, including pivot tables and VLOOKUP/XLOOKUP. Strong proficiency in Microsoft Word, Outlook, and Teams. Experience using law firm systems, such as iManage, Emburse, and financial dashboards preferred. Proficient in web-based conference call/web-sharing applications. Strong analytical skills with the ability to interpret financial and operational data to senior stakeholders. Strong communication skills (verbal and written) with the ability to develop positive working relationships (in-person and virtually). Meticulous attention to detail and accuracy. Ability to manage multiple tasks with effective organizational skills. Ability to work with senior staff and firm leadership, as well as work well as part of a team. Proven problem solving, critical thinking, and decision-making skills. Unquestioned integrity and professionalism. Compensation The salary range for this role is $95,000 - $115,000. Actual salaries will depend on a candidate's geographic location, relevant experience, and skillset. The salary range listed is just one component of Blank Rome’s total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit‑sharing contributions based on eligibility and firm profitability. In addition, Blank Rome provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well‑being programs. EEO Statement Blank Rome is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, ethnicity, religion, sexual orientation, gender, gender identity or expression, national origin, citizenship status, age, disability, genetic information, marital or family status, or any other status protected by law. #J-18808-Ljbffr Blank Rome