Staff Accountant

Job Description

Job Description

Description:

The Staff Accountant manages daily transactional accounting operations, processing vendor invoices and payments (Accounts Payable) alongside customer billing, cash application, and collections (Accounts Receivable). Operating in a manufacturing environment, this role processes core transaction cycles, works closely with internal operational departments to handle paperwork, and directly assists the accounting leadership team with cash reconciliation, general accounting tasks, and foundational financial reporting. The position reports directly to the Controller.

THE WHAT

What will you be doing?

Accounts Payable (AP) Operations

Invoice Entry & ERP Management – Enter all standard and online accounts payable invoices into the Epicor ERP system. (Note: Payments for online invoices are recorded at month-end).

Payment Disbursal – Set up and process weekly ACH payments and monthly check runs.

Payment Approvals & Compliance – Relay specific open invoices and payment items to the Controller for review before finalizing disbursements. Ensure proper management "sign-off" for Repair & Maintenance (RMO) non-PO items, and verify proper Sales Tax treatment (and proper documentation thereof).

Credit Card Transactions – Enter and reconcile company credit card transactions upon receiving the monthly statements from the Controller.

Vendor Communication – Proactively communicate with vendors regarding receipts that have not yet been invoiced, and respond to routine vendor payment inquiries. Identify, evaluate, and optimize business workflows to enhance efficiency, quality, and performance. Map current processes, identify bottlenecks, and implement changes. Serve as a primary contact for customer inquiries, resolving issues and ensuring satisfaction through prompt and professional communication.

Accounts Receivable (AR) Operations

Billing & Invoicing – Process and enter special accounts receivable invoices into Epicor. (Note: Regular shipping-driven AR invoices are typically processed by Customer Service).

Cash Application – Apply incoming cash receipts and customer payments based on daily deposits, gathering all necessary AR remittance details directly from customers.

Cash Reconciliation Support – Actively support and assist the Controller in managing daily cash reconciliations – to the penny – across the bank accounts and the General Ledger.

Collections Management – Follow up directly with customers on past-due invoices to ensure accounts pay within established terms. Review the aging report and outstanding open AR invoices regularly with the CEO and Controller.

Customer Credit & RMA Management – Work closely with Customer Service and Sales to manage, review, and enter customer credits. Ensure Return Material Authorizations (RMAs) are properly approved, issued, and credited against customer accounts.

Financial Accounting & General Support

Financial Statement Assistance – Help prepare basic financial statements that go to ownership & bank.

Trial Balance Support – Review Trial Balance to ensure General Ledger Accounts match the detail (Prepaid Expenses, etc.).

Governmental & Census Reporting – Prepare quarterly manufacturing census reports and assist with other required various Governmental Reports (Property Tax Return, Sales Tax Return, etc.).

Year-End Tax Preparation – Assist with Year End Tax package, as requested, including preparing and compiling informational schedules for outside Tax accountants.

THE WHY

Why should YOU work at D&H Industries?

YOU will:

· Have opportunities to share YOUR ideas. We want your input!

· Be treated with human dignity. Our supervisors care about our people.

· Make your health and wellness a priority. We have an on-site clinic staffed by a Physician Assistant. You can see a doctor during your workday.

· Be reimbursed up to $1,000 each year for alternative medical treatments like massage therapy, yoga classes and holistic medicine.

· Receive raises every year if meeting performance expectations.

· Receive up to $2,000 in tuition reimbursement per year.

D&H offers medical, dental, vision, 401K, profit sharing, paid holidays, company-paid short-term, long-term disability, life & AD&D insurance, gain sharing bonus, and annual Christmas bonus.

D&H Industries provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

• Requires minimum 2-year Accounting degree. Prior hands-on experience handling standard transaction-heavy AP/AR duties or general bookkeeping preferred.
• Foundational understanding of General Ledger accounting practices, with some exposure to or basic awareness of manufacturing inventory flow and costing concepts.
• Experience in Epicor ERP or any other ERP System is preferred, but will train the right candidate.
• Demonstrated ability to work with minimal information/direction and gather information and knowledge to build a case (High initiative).
• Excellent verbal and written communication skills to collaborate effectively across Accounting, Purchasing, Operations and Customer Service.
• Strong analytical skills with a deadline orientation and strong attention to detail.
• Strong Excel skills, preferably at an advanced level (pivot tables, V Look-up, What If statements, etc.).
• Working knowledge of other Microsoft Office applications.