Staff Accountant

Olympia Provisions: Staff Accountant (Part-Time)

25-30 Hours per Week | $30-$35/hour
Location: Portland, OR (Hybrid or In-Office)

Position Overview

We are seeking a part-time Staff Accountant to manage the day-to-day accounting operations of our growing business. This role ensures that financial records are accurate, organized, and up to date while supporting leadership with reliable financial information.

The Staff Accountant will handle core accounting functions including accounts payable, cash deposits, reconciliations, collections, and month-end preparation. The role will work alongside an external fractional controller who provides financial oversight, reporting, and cash forecasting.

This position is ideal for someone who enjoys keeping financial systems organized, accurate, and running smoothly in an operational business environment.

Key Responsibilities

Accounts Payable

• Enter and code vendor invoices
• Maintain vendor records
• Prepare weekly check runs and ACH payment batches
• Coordinate payment approvals with leadership

Accounts Receivable

• Record customer payments and deposits
• Recognize revenue
• Maintain accurate customer balances
• Send customer statements
• Follow up on overdue invoices and assist with collections

Cash & Deposits

• Record incoming payments and make bank deposits
• Ensure accurate posting of payments to customer accounts
• Maintain daily cash visibility

Reconciliations

Perform regular reconciliations for:

• Bank accounts
• Credit cards
• Accounts receivable
• Accounts payable
• Balance sheet accounts
• Revenue accounts
• Investigate and resolve discrepancies when needed.

Month-End Close Support

• Reconcile accounts
• Post journal entries
• Assist in preparing financial statements
• Make accruals
• Ensure records are accurate and ready for review by the fractional controller

Payroll Entries

• Record payroll summary journal entries from the payroll provider into QuickBooks

Cash Forecast Support

• Maintain inputs for the 13-week cash flow forecast
• Update bank balances, expected customer receipts, and vendor obligations weekly
• Support the fractional controller's weekly cash review process

Financial Reporting Support

• Prepare monthly financial reporting package including Profit & Loss, Balance Sheet, and supporting schedules
• Maintain Accounts Receivable and Accounts Payable aging reports
• Assist in preparing cash reporting and cash position summaries
• Maintain reporting inputs for the 13-week cash flow forecast
• Prepare supporting schedules and documentation for review by the fractional controller and ops director
• Assist with budget vs. actual reporting as needed
• Ensure accounting entries are recorded in accordance with applicable tax requirements and maintain supporting documentation for tax reporting
• Support the preparation and timely filing of required quarterly and annual tax reports in coordination with external tax advisors
• Maintain organized financial records and schedules needed for tax filings, audits, and regulatory reporting

Qualifications

Required:

• 3+ years accounting or bookkeeping experience
• Experience performing monthly account reconciliations
• Experience supporting month-end close
• Strong organizational and attention-to-detail skills
• Proficiency with accounting software (QuickBooks)
• Strong Excel or spreadsheet skills
• Bachelor's degree in Accounting, Finance, or related field preferred but not required- Equivalent professional accounting experience will be considered

Preferred:

• Experience working in a product, manufacturing, or inventory-based business

Personal Attributes

The ideal candidate is:

• Highly organized and detail-oriented
• Comfortable working independently
• Proactive about identifying and resolving discrepancies
• Communicates clearly with operations and leadership

What Success Looks Like in This Role

• Accounts payable and receivable processes run smoothly
• Financial records are accurate and organized
• Reconciliations are completed regularly
• Books are ready for monthly review without delays
• Leadership has clear visibility into financial activity

Compensation

• $30-$35 per hour depending on experience
• 25-30 hours per week
• Flexible schedule within standard business hours

Benefits

• Zayzoon Pay on demand/same day pay access
• Benefit plan including medical, dental, vision, critical illness, accidental, and life insurance for full time employees (30 +/Wk)
• Employee Assistance Program
• PTO
• Paid Leave
• Discounted Trimet Pass
• 401K
• Shift meal & beverage
• Product discounts
• Dining discounts at all of our sister establishments

Work Environment:

The duties of this position can be performed in an office setting and well as a home office. Any work-from-home or remote work accommodations must be agreed upon by the employee's direct manager based on business needs and job requirements. The employee is occasionally required to sit; climb or balance, and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Physical Demands:

The employee is occasionally required to sit; climb or balance, and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to twenty-five (25) pounds.

Olympia Provisions is committed to providing a workplace that is free from discrimination and harassment. We value diversity and are committed to creating an inclusive environment for all employees. We comply with all applicable laws and regulations regarding equal employment opportunity and do not discriminate against employees or applicants on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law. We strive to promote a culture of respect, fairness, and teamwork and are dedicated to providing opportunities for all employees to reach their full potential.