Project Manager

Project Manager

UAP | Urban Art Projects believes incredible things don't just happen; they're created, nurtured, believed in. Spanning art, architecture, design, environments, and everything in between – UAP works with artists and creatives to make incredible things all over the world.

UAP collaborates with emerging and renowned artists, architects, developers, and designers; to deliver creative outcomes for the public realm. We engage in all aspects of the delivery process from curatorial services and design development, through to fabrication and installation.

The Project Manager is responsible for ensuring that projects meet quality and performance objectives and are delivered on time and within budget. This position involves various project types at UAP; however, the primary focus of the Project Manager is to oversee Design Assist and Specialty projects, including some international collaboration.

Duties & Responsibilities

Design, Fabrication + Installation

• Ensure all activities related to a project's construction are completed, from the design phase through installation
• Coordinate design activities with UAP's design team, external consultants, and client teams
• Work with fabrication and installation teams to establish the schedule and sequence of work and ensure that quality standards are met
• Meet with clients and vendors to identify potential risks and find solutions that maximize production and minimize cost impacts
• Liaise with multiple sub-consultants and sub-contractors to ensure proper coordination and installation sequence
• Assist with Develop sub-contractor agreements
• Coordinate the installation of the finished product, including site work, as-built verification, and site logistics, and make on-site visits as necessary
• Understand and execute the project in accordance with the contract agreement while escalating any concerns in a timely manner

Scheduling

• Create a detailed work plan that identifies the sequence of activities to be completed
• Review plans, scope, and proposals to determine the proper procedures for project delivery
• Develop an accurate and efficient work plan and schedule for each assigned project to ensure on-time delivery
• Document and communicate the work plan and any changes made during the projects
• Clearly communicate program milestones with relevant stakeholders

Budget Management

• Take part in discussions about cost planning
• Ensure that the project sticks to the agreed budget
• Make sure that all contractual terms and obligations of projects are upheld and that the projects meet cost requirements
• Develop and maintain accurate and efficient project budgets, and ensure that budget requirements are clearly communicated to relevant stakeholders
• Report on budget status as required to all project stakeholders
• Manage all project contract variations with the client
• Review competitive bids from contractors, level scopes, and contract the preferred contractors and vendors
• Escalate barriers to achieving budget and project outcomes in a timely manner

Client Management

• Ensure that the client's expectations are met, including contractual obligations and creative vision
• Understand client expectations (budget, time, quality, and vision)
• Ensure that the scope, budget, and schedule for the project are maintained with accurate and current information while managing the client's expectations regarding these outcomes
• Maintain communication with clients throughout the project, and provide regular project status reports to the client and UAP management
• Consult with clients when changes occur in scope, budget, time, or expected outcome
• Escalate barriers to achieving client outcomes in a timely manner

Qualifications

Develop and maintain good relationships, communicate clearly, inspire and influence others, and manage conflict

A tertiary qualification or extensive equivalent experience in construction management, architecture, or fabrication

Demonstrated project management skills in relation to design, fabrication, and construction of projects, including contracting, planning, and scheduling

Ability to interpret contract clauses and documents, standards, as well as technical guides, drawings, and specifications

High-level problem-solving skills and the ability to handle multiple projects simultaneously

Strong understanding of, or ability to gain an understanding of, the creative, construction, or manufacturing industries

Excellent ability to communicate effectively and build relationships with key stakeholders at all levels

Strong attention to detail with excellent verbal and written communication skills

Intermediate to advanced proficiency in the Microsoft Office Suite and Microsoft Project applications

Intermediate to advanced skills in Adobe InDesign

Excellent time management skills to meet deadlines and remain focused under pressure

Ability to take initiative, follow through on commitments, and adapt to changing circumstances

Willingness to work as part of a highly motivated team through collaboration and communication

Understanding of emotions, needs, and concerns of other people, ability to pick up on emotional cues, and feel comfortable socially

Physical Requirements

• Ability to sit for extended periods while working at a computer and using design software
• Frequent use of hands and fingers for typing, mouse use, and handling design tools or materials
• Ability to view and interpret detailed drawings, plans, and computer screens for prolonged periods
• Occasional standing, walking, bending, or reaching while reviewing prototypes, materials, or equipment
• Ability to lift and carry light to moderate items (typically up to 25–30 lbs), such as samples, drawings, or tools
• May require occasional visits to manufacturing facilities, workshops, or job sites, which can involve exposure to varying temperatures, noise levels, and environments
• Ability to wear appropriate personal protective equipment (PPE) when required in shop or field settings
• Ability to travel occasionally to vendor sites, job sites, or other company locations

Compensation & Benefits

Project Manager: $72,583 - $97,270 annually

Medical, dental, and vision insurance. Flexible spending accounts (medical and dependent care). Commuter and transit programs. 401(k) retirement savings plan with 4% company match. Company-paid short-term and long-term disability and life insurance. Paid holidays, Paid Time Off, and sick leave. Opportunities for professional growth and advancement.

We offer a vibrant, creative environment with great teammates. Opportunities to work on exciting, high-profile projects.

UAP Productions LLC is an Equal Opportunity Employer. We are committed to fostering a diverse and inclusive workplace and strictly prohibit discrimination or harassment of any kind. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, genetic information, pregnancy, or any other characteristic protected by federal, state, or local law. All employment opportunities are based on qualifications, merit, and the needs of the business.