Executive Administrative Assistant

Job Description

Job Description

Childcare Resources  is a Birmingham, Alabama based non-profit organization whose mission is to make quality care and education of children happen by providing information, education, and assistance to families, providers of child care, and the community.

Central Alabama’s only child care resource and referral agency, Childcare Resources was created as the outgrowth of a child care task force convened by United Way of Central Alabama in 1984 to address critical child care needs identified in Jefferson, Shelby and Walker Counties, with Blount County added to the service area in 1988. 

Job Summary

As a vital member of our team, you will provide executive-level administrative support, contributing to the success of our mission.

Executive / Administrative Assistant Responsibilities Include:

• Performs clerical and administrative tasks including making calls, drafting letters, memos, invoices, timesheets, and attendance reports, and other documents

- Maintain executive calendars, schedule appointments, and coordinate meetings

- Manage travel arrangements and itineraries

- Prepare and edit correspondence, memos, and other documents

- Answer and direct phone calls, take messages, and handle inquiries

- Assist with project management and provide support for special projects as assigned

Qualifications

• Proven experience as an executive administrative assistant or similar role, showcasing exceptional organizational and multitasking abilities

• Outstanding verbal and written communication skills, with the ability to interact professionally with individuals at all levels

• Proficiency in MS Office Suite and the ability to quickly learn new software and tools

• Strong attention to detail, ensuring accuracy and completeness in all tasks and projects

• Ability to maintain a high level of confidentiality, integrity, and professionalism in handling sensitive information

Benefits

• Incentive Bonus Plans

• Comprehensive Medical, Dental, and Vision benefits

• 401K with Company Match

• 9 Paid Holidays

• Generous Paid Time Off Packages

• Paid Parental & Family Leave

Additional Information

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.