Executive Assistant 3 - EXASST3

Executive Assistant 3

Location: Birmingham, AL 35203

Duration: 3 years

Work Schedule: The schedule is hybrid, in office Monday - Thursday, remote Friday.

Pay range: $33.00/HR ON W2

Key Responsibilities

• Provide high-level administrative support to executives and senior management.
• Independently manage and prioritize complex executive calendars, appointments, meetings, and schedules.
• Coordinate domestic and international travel arrangements, including transportation, accommodations, and detailed itineraries.
• Prepare, draft, edit, and proofread executive-level correspondence, reports, presentations, and communications.
• Handle confidential information and sensitive documents with the highest level of discretion and professionalism.
• Plan and execute high-profile executive events, meetings, and special projects.
• Oversee executive-level projects, ensuring timely completion and effective coordination of deliverables.
• Answer and screen phone calls, emails, and inquiries, directing them to the appropriate parties as needed.
• Serve as a key point of contact and liaison between executives, employees, internal teams, external partners, and other stakeholders.
• Learn, utilize, and maintain proficiency with relevant software, technology, and tools used for executive support and administrative tasks.
• Supervise, mentor, and provide guidance to junior administrative staff.
• Stay current with industry trends and emerging technologies related to executive support and administrative services.

Required

• 3 + years supporting General Manager/Director-level leaders or above
• Expert Outlook calendar management
• Travel and expense management
• PowerPoint and Excel proficiency
• Strong executive communication skills
• Demonstrated discretion with confidential information

Highly Preferred

• Associate or Bachelor's degree in either Business Administration, Communication, Management, or Office Administration

Nice to Have

• Certified Administrative Professional (CAP)
• Professional Administrative Certification of Excellence (PACE)
• Project Management fundamentals/certification