Vendor Coordinator

Job Title: Vendor Coordinator

Job Description

The Vendor Coordinator supports a large-scale project in a highly technical manufacturing environment by reviewing customer contracts and technical documentation to determine the materials and supplies required for specific product assemblies. This project-based, on-site role is ideal for analytical, detail-oriented professionals who enjoy researching information, working through complex documentation, and translating technical requirements into clear, actionable material needs.

Responsibilities

• Review customer contracts and supporting documentation to identify applicable specifications, standards, and material requirements for product assemblies.

• Pull relevant information from contracts and translate technical and commercial requirements into actionable material and supply needs.

• Assist in developing Bills of Materials (BOMs) and detailed supply lists for individual product assemblies.

• Review technical drawings and supporting documentation to identify applicable requirements and ensure alignment with contract specifications.

• Compare specifications, technical drawings, and documentation to verify that appropriate materials, components, and supplies are being used.

• Research specifications, standards, and requirements using company-provided websites and resources when contract information is unclear or incomplete.

• Identify discrepancies, missing information, and conflicting requirements within documentation and work through them using available resources and guidance.

• Utilize Microsoft Excel to organize, review, and analyze project information, materials data, and contract details.

• Manage assigned work independently as a primary individual contributor while collaborating with project leadership and an experienced project consultant when additional guidance is required.

• Maintain a high level of accuracy and consistency when reviewing detailed and technical information to support quality and compliance.

• Learn and apply new terminology, specifications, and technical concepts relevant to the manufacturing and defense-related project.

• Contribute to a streamlined project workflow by meeting deadlines, prioritizing tasks, and maintaining organized records of contract and materials analysis.

Essential Skills

• Previous experience reviewing detailed documents such as contracts, records, specifications, technical documentation, or similar information.

• Strong attention to detail with a clear commitment to accuracy in document and data review.

• Demonstrated analytical and problem-solving skills, including the ability to interpret complex requirements.

• Ability to research information and independently work toward a solution when the answer is not immediately available.

• Proficiency with Microsoft Excel for organizing, reviewing, and analyzing project and materials data.

• Strong organizational and time-management skills to manage workload and meet project deadlines.

• Comfort reviewing technical documentation and drawings; ability to interpret technical content at a functional level.

• Ability to work primarily as an individual contributor while asking questions and collaborating when appropriate.

• Comfort learning new terminology, specifications, and technical concepts associated with a technical manufacturing and defense-related environment.

• Ability to meet U.S. citizenship requirements, including restrictions related to dual citizenship, due to the nature of the defense-related work.

• Experience or demonstrated capability in contracts analysis and proposal analysis.

• High level of resourcefulness and a strong problem-solving mindset when working with complex or incomplete information.

Additional Skills & Qualifications

• Backgrounds in areas such as document control, contract administration, compliance, quality documentation, supply chain, procurement, materials, technical documentation, manufacturing or operations support, configuration management, or project and data analysis are highly relevant.

• Experience in proposal analysis or contract administration is beneficial for understanding contract requirements and translating them into material needs.

• Familiarity with configuration management or quality documentation processes can support accurate materials and specification alignment.

• Comfort working in a project-based environment where workload and duration depend on project needs.

• Experience functioning as an individual contributor on technical or documentation-heavy projects.

• Prior exposure to technical drawings is helpful but not required; willingness to learn and interpret technical information is important.

• Strong communication skills to clearly articulate findings, discrepancies, and questions to project leadership and stakeholders.

Work Environment

This role is based on-site in Warren and follows a standard 9:00 a.m. to 5:00 p.m. schedule. The position supports a highly technical manufacturing environment and involves project-based work with an overall duration dependent on project needs and workload. The role is primarily focused on individual contributor responsibilities, with close collaboration and support from an experienced project consultant as needed. Work is performed using standard office tools and technology, including extensive use of Microsoft Excel and company-provided online resources to research specifications and requirements. The environment emphasizes accuracy, analytical thinking, and careful document review within a defense-related context, and offers a streamlined hiring process with one virtual interview followed by a hiring decision.

Interviews are happening this week! If interested, please send over your most recent resume to smauriello @astoncarter.com (View email address on click.appcast.io) along with your availability for a 10-minute phone screen to go over the position more in detail.

Job Type & Location

This is a Contract position based out of Warren, MA.

Pay and Benefits

The pay range for this position is $33.00 - $42.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Warren,MA.

Application Deadline

This position is anticipated to close on Oct 20, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.