Contract Specialist III

Contract Documentation Specialist III

This is a hybrid position. Local candidates only. Responsibilities include maintaining essential contract documents/data in compliance with Corp. Purchasing, Finance, & OEC Compliance policies. Must use critical thinking skills to work independently under minimal direction from management to evaluate, manage, & prioritize contract processing tasks from pre-negotiated contracts through completion. Work with Clinical teams, Clinical Analysts, appropriate departmental team members & resources, and functional areas to maintain the flow of Purchase Order Payment Requests using the designated invoice screening/tracker database, and systems. Maintain payments and historical entry in database to allow for accurate reporting. Interpretation of clinical contracts and payment terms is required.

Core Job Responsibilities include:

• Compliance with applicable Corporate & Divisional Policies & procedures.
• Audit and financial reconciliation of clinical study trial vendor contracts utilizing various financial systems.
• Ongoing contract entry for all executed contracts.
• Primary interface with Clinical teams and other functional groups for payment-related activities.
• Coordinate payment timelines between Payment Specialists and other functional areas.
• Use available databases and resources related to EDC database(s) in order to set-up payments in departmental database / system.
• Communicate status to management including proposing recommendations for issue resolution.
• Produce accurate and high-quality payments and reports in a timely manner.
• Investigate and resolve issues that arise independently or with minimal oversight.
• Coordinate clinical trial payments ensuring payments are properly processed within specified timelines including timely distribution of incoming invoices and tracking into appropriate databases.
• Provide guidance/information & answers to technical & non-technical questions regarding contracting process.

Position Scope includes: Requisition processing of vendor agreements and Clinical Study Agreements (CSA) into contracting database, including a solid understanding of any auditable documentation needed for payment processing. Recognize & resolve vendor management issues to maintain system integrity (e.g., wrong supplier chosen by requisitioner). Processing of monthly electronic data capture (EDC) invoices for CSAs operating in trials. Verification of patient activity performed for each agreement when processing invoices. Independently investigate and resolve clinical trial vendor or site payment disputes.

Qualifications include:

• BA Degree
• Strong math, communication skills and experience with MS Excel and database entry necessary.
• Prefer experience in clinical research, Finance, Outsourcing, Accounts Payable, or equivalent.
• Strong knowledge of standard business procedures including contracting, finance, and budgeting.
• Exercise appropriate judgment when prioritizing work tasks; Demonstrated ability to successfully manage projects to completion consistent with stated turn-around times and / or deadlines.
• Operates independently and with minimal oversight.
• Strong understanding of the overall Global Clinical Study process is preferred.
• Must be proficient in computer skills including Microsoft Office and have the ability to learn new software/technology quickly; knowledge of client systems and procedures (i.e. SAP, RAVE Electronic Data Capture, MIDAS, Quantum, Qlik, COMPASS etc.), including a thorough understanding of the payments process and systems is preferred.
• Must have attention to detail and the ability to recognize and work with manager to resolve computational and contractual errors in contracts and invoices.
• Well-developed communication skills and effective interaction with professionals, external sites, and vendors.

Top skills, experience or education required for this position include:

• Bachelor's Degree with a minimum of 1 year of relevant experience or High School diploma or equivalent with minimum of 5 years relevant experience.
• Must be able to use critical thinking skills to work independently under minimal direction to evaluate, manage, & prioritize responsibilities.
• Must be proficient in computer skills including MS Office with ability to learn new software/technology quickly.
• Strong knowledge of standard business procedures including contracting, finance, and budgeting.
• Ability to effectively communicate (verbally and written) with internal and external stakeholders.