Contract Coordinator

Contracts Coordinator

Salary Range: $76,328.00 - $95,409.50. This is an exempt (salary) position. Pay rates are based on education, skill, experience level, and internal equity.

At Mecklenburg County, you'll have the chance to build a career as unique as you are with support, inclusive culture and technology to become the best version of you. Join us and build an exceptional experience for yourself, and a better working world for all.

The position is in the Department of Community Resources and will report to the Sr Business Manager. The candidate will be responsible for managing contracts, including but not limited to grant writing, contracts, memorandum of understanding, interlocal agreements, formal requests for proposals (RFPs), and any other agreements as assigned. In addition, this position will perform contract research and contract reconciliation, maintain an updated certificate of insurance, and perform other contractual management.

This position requires on-site support to the Department Monday – Friday. Position Summary involves the coordination, preparation, and processing of various contracts related to an assigned area. This position, under minimal supervision, is responsible for contract administration; maintains and audits a central contract-resource file to ensure proper procedural controls and contract specifications. Manage contracts through an array of tasks and activities that include, but not limited to, developing contracts that align with best practice models and that define deliverables, performance outcomes, payment and reimbursement schedules; developing program monitoring policies and procedures, action improvement plans, monitoring timelines and schedules; creating service and fiscal dashboards; and, conducting on-site program monitoring and technical assistance sessions.

Location: 301 Billingsley Road Charlotte, NC 28213 Essential Functions include creating and managing the database for contract information; creating and maintaining a comprehensive contract management system, including procedure manuals; participating with County staff and others to develop appropriate program plans and evaluation systems; drafting or amending contracts and ensuring the contracts are in accordance with Federal and State requirements and County standards; partnering with the department or program when requests for proposal are issued; preparing applicable documents and reports; coordinating and participating in special projects related to contract activities; developing, auditing, compiling, calculating and analyzing a variety of contract data; negotiating terms for Purchase of Service contracts; coordinating management of service contracts and related projects.

Mecklenburg County Community Resources: Respond in cases of urgent and/or emergent events that require public health interventions. Employees may be trained for and assigned duties unrelated to their regular work; work outside normal business hours and workdays and/or in a different work location may be required. Emergency events include, but are not limited to, communicable disease outbreaks, severe weather situations (e.g. snow or ice storms, tornados, hurricanes), natural disasters (e.g. earthquakes), fire, or power outages, and acts of terrorism. This includes service on the emergency management team on a two-year rotating cycle.

Minimum Qualifications include: Minimum of four years of experience in a related field; Bachelor's degree in a Finance, Business Administration, Human Services, or related field. Combination of relevant education and relevant experience accepted.

Knowledge, Skills, and Abilities include knowledge of contract principles, Federal, State, and local laws, governmental accounting procedures, Generally Accepted Accounting Principles, arithmetic, algebra, geometry, calculus, statistics, and their applications; the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar; principles and processes for providing customer service; negotiating, oral and written communication skills, good presentation and interpersonal relationship skills; adaptability, building partnerships, collaboration, communication, decision making, initiating action, information monitoring, planning and organization, technical/professional knowledge and skills.