Administrative Coordinator

Administrative Coordinator – Vendor Relations & Procurement

Location: Edgewater Park, New Jersey

Department: Administration / Operations Support

JDL is a leading global logistics provider (3PL), specializing in supply chain management, warehousing, and distribution solutions. We are committed to operational excellence, cost efficiency, and customer satisfaction.

Position Overview

The Administrative Coordinator – Vendor Relations & Procurement will manage day-to-day administrative support across vendor relations, supply ordering, and expense tracking. This role ensures the warehouse and office operations run smoothly by maintaining supply levels, tracking inventory, coordinating with vendors, and managing invoices/credit card usage.

Key Responsibilities

• Vendor Management

  Serve as the primary point of contact for vendors and service providers.

  Negotiate pricing, contracts, and terms to ensure cost-effective purchasing.

  Monitor vendor performance and resolve issues related to deliveries, billing, or quality.

• Procurement & Inventory

  Order office and warehouse supplies (PPE, packaging materials, equipment, etc.) based on operational needs.

  Maintain accurate records of supply usage and ensure minimum stock levels are available.

  Track and reconcile supply inventory across multiple warehouse locations.

• Expense & Invoice Tracking

  Manage company credit card usage, ensuring accurate expense categorization.

  Process invoices, verify accuracy, and liaise with finance for timely payment.

  Maintain monthly reports for purchasing, vendor spend, and cost analysis.

• Administrative Support

  Support warehouse leadership with purchasing requests and vendor-related projects.

  Prepare documentation, reports, and presentations as needed.

  Ensure compliance with company procurement and finance policies.

Qualifications

• 2+ years of experience in administrative support, procurement, or vendor management (logistics/3PL experience preferred).

• Strong organizational skills with attention to detail and accuracy.

• Proficient in MS Office Suite (Excel, Outlook, Word); experience with ERP/WMS systems a plus.

• Ability to manage multiple priorities and meet deadlines.

• Excellent communication and negotiation skills.

Why Join JDL?

• Be part of a global logistics leader with strong growth in the U.S. market.

• Exposure to vendor management and operational supply chain support.

• Collaborative work environment with opportunities to grow in operations and administration.

At JINGDONG Logistics, we're committed to building a diverse and inclusive workplace where everyone can thrive. We're proud to be an equal opportunity employer and make all employment decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, or any other protected characteristic.

Ready to apply?

Take the next step in your career, apply now and explore the opportunities we have to offer.