Senior Human Resources Specialist

Job Announcement
Senior Human Resources Specialist

Primary Function:

The HR Specialist provides administrative, operational, and analytical support across HR functions, HR systems, workforce data management, onboarding, recruitment operations support, and compliance functions. This role serves as a key operational resource within the HR team, supporting employees at all levels, maintaining employee records and ensuring the accuracy, consistency, and regulatory alignment of HR activities.

The position plays an essential role in supporting HR Managers through workforce system operations, reporting, employee services, and cross-functional coordination.

Essential Duties and Responsibilities:

The following tasks are considered essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform these functions:

Recruitment Operations, Hiring & Onboarding

• Provides operational support to HR Managers in recruitment and hiring activities, including job postings, preparation of job descriptions, drafting offer letters and contracts, and coordination of assigned hiring documentation.
• Coordinates and administers onboarding activities, including meeting with new hires, guiding employees through onboarding documentation, collecting required employment records, and ensuring completion of all new-hire paperwork.
• Processes new-hire information in HR systems and supports onboarding workflows and system setup.
• Conducts E-Verify employment eligibility verification and maintains required compliance documentation.
• Provides onboarding coordination and coverage, including employee documentation, HR system entries, and orientation support.

HR Systems & Workforce Data Administration

• Provides functional and operational support for HR systems, including ADP Workforce Now, Deltek Costpoint, and Oracle Fusion HCM, with primary responsibility for workforce data entry, job setup, and employee transaction processing.
• Enters, updates, and maintains employee data across HR systems, including new hires, job records, title changes, transfers, promotions, terminations, and personal data updates, ensuring accuracy, consistency, and timely processing.
• Reviews and audits HR system transactions, employee records, and reports to maintain high standards of data integrity and documentation quality.
• Uses HR data to collect, audit, analyze, and produce workforce reports and metrics to support HR operations, compliance needs, and leadership decision-making.

HR Operations & Employee Support

• Administers employee lifecycle transactions across HR systems, including hires, job changes, transfers, title updates, compensation changes, and terminations.
• Provides day-to-day operational support to employees and HR Managers and serves as a primary point of contact for HR system and data-related inquiries.
• Prepares HR correspondence and employment documentation, including employment verification letters and other official records.
• Creates, maintains, and archives employee personnel files in accordance with confidentiality, data protection, and record-retention requirements.
• Assists with the documentation of internal HR processes, procedures, and internal controls.

Reporting, Performance & Workforce Programs

• Produces HR reports and workforce metrics to support leadership decision-making, audits, compliance activities, and operational oversight.
• Supports administration of the performance management cycle, including system support, employee communications, reporting, and data audits.
• Assists with benefits administration activities, including data audits, reporting, and operational support.

HR Projects, Process Improvement & Additional Support

• Supports HR projects, system enhancements, and continuous process improvement initiatives.
• Assists HR Managers in strengthening and enhancing HR programs, policies, controls, and workflows.
• Identifies process gaps, data issues, and operational risks and supports implementation of corrective solutions.
• Serves as back-up to the Relocation Coordinator and performs additional HR operational duties as assigned.

Other Duties:

Perform additional job-related duties and take on new responsibilities as needed based on organizational requirements and circumstances.

Qualifications and Requirements:

Candidates are required to have:

• Bachelor's degree.
• 4+ years experience in human resources.
• Planning and organizational skills.
• Proficiency in Word, Excel, and other applicable database programs.
• Demonstrates accuracy and thoroughness and monitors own work to ensure quality: edits work for spelling and grammar, presents numerical data effectively.
• Adapts to changes, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Ability to consistently meet daily, weekly and monthly deadlines.
• Fluency in Arabic desired.

MBN is an equal opportunity employer committed to workforce diversity.