Accounts Payable Associate

Accounts Payable Associate

The Accounts Payable Associate is responsible for accurately recording and processing financial transactions related to accounts payable. This position plays a critical role in maintaining our financial stability by working closely with other team members to ensure that invoices are processed accurately and on time. Additionally, the Accounts Payable Associate supports the accounting team in various tasks such as reconciling vendor statements and resolving discrepancies.

Essential Duties & Responsibilities:

• Processes and validates invoices, ensuring accuracy and adherence to company policies and procedures.
• Reviews and resolves invoices that failed to successfully process through OCR processing.
• Contributes to OCR invoice processing efficiencies by actively working to determine the root cause of exceptions. Works with both vendors and procurement to minimize going forward.
• Assists with month-end, quarter end and year-end closing activities, including timely posting of vendor invoices and identifying required accrual entries.
• Responds to vendor inquiries and resolves billing issues in a timely and efficient manner including the reconciliation of vendor statements.
• Collaborates with internal departments to resolve any discrepancies or inconsistencies in invoice and payment records (e.g., resolve PO and receiving discrepancies related to vendor invoices).
• Assists with reconciliation of Goods Received / Not Invoiced account.
• Ensures adherence to internal control processes related to invoice and PO processes.
• Assists with the implementation of process improvements to enhance the efficiency and effectiveness of the accounts payable process.
• Assists with AP team's administrative tasks as needed (e.g., department email box monitoring, voicemails, opening/scanning mail).

Qualifications:

• Associate's or Bachelor's degree achieved or seeking in Accounting or related field is preferred.
• Five years of proven experience in an accounts payable or in a similar role.
• Experience with OCR (Optical Character Recognition) technology for supplier invoice processing.
• Proficient in using accounting software, such as SAP, Cherryworks and Microsoft Office Suite.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Possesses strong analytical and problem-solving abilities.
• Ability to work effectively both independently and in a team environment.

Physical Demands and Work Environment:

• Office Setting
• Choice of sitting or standing or alternating between them (stand-up desk optional)
• Keyboarding/typing on a computer for extended periods of time
• Moderate noise, i.e., phones, printer, light foot traffic

Ranpak is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees because that is what drives curiosity, innovation, and the success of our business. Ranpak does not tolerate discrimination on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. Accommodations are available for applicants with disabilities. This policy applies to all employment practices within our organization, including recruiting, hiring, promotion, termination, layoff, recall, leave of absence, compensation, benefits, and training. Ranpak makes hiring decisions based solely on qualifications, merit, and business needs at the time.