Receptionist

Receptionist

Spatial Front, Inc. (SFI), a two-time USAToday Top Workplaces awardee and Washington Top Workplaces honoree, is seeking a professional, organized, and customer-service oriented Receptionist to support front desk operations and daily office administration.

The selected candidate will serve as the first point of contact for employees, visitors, clients, vendors, partners, and other guests. This role is responsible for creating a welcoming, professional, and organized office environment while supporting visitor management, communications, office coordination, administrative tasks, and general operational needs.

The ideal candidate is dependable, polished, detail-oriented, and able to manage multiple priorities in a fast-paced professional environment. Strong communication skills, discretion, punctuality, and a service-minded approach are essential.

This is a fully on-site position located in Arlington, VA. The Receptionist must report to the office every business day and be available during standard office hours. Remote or hybrid work is not available for this role.

Work Location: On-site in Arlington, VA (Crystal City)

Key Responsibilities:

• Greet employees, visitors, clients, vendors, partners, and guests in a courteous and professional manner.
• Manage daily front desk operations, including visitor check-in, visitor badges, reception area upkeep, and general office flow.
• Answer, screen, and route incoming calls and inquiries to the appropriate personnel.
• Monitor front desk communications, voicemail, shared inboxes, and visitor-related requests, ensuring timely follow-up.
• Coordinate conference room scheduling, meeting setup, visitor logistics, and office hospitality needs.
• Receive, sort, and distribute mail, packages, deliveries, and other office correspondence.
• Maintain office supply inventory and coordinate supply orders as needed.
• Support administrative tasks such as document preparation, scanning, filing, data entry, copying, and record maintenance.
• Assist with onboarding logistics, employee badge coordination, seating arrangements, office access procedures, and new hire support.
• Support company meetings, employee events, trainings, office activities, and engagement initiatives.
• Coordinate with Facilities, IT, HR, Security, Operations, and other internal teams to resolve office-related needs.
• Maintain confidentiality when handling employee, client, visitor, vendor, and company information.
• Help ensure the office remains organized, professional, safe, welcoming, and ready for daily business operations.
• Escalate facility, safety, security, or visitor concerns to the appropriate internal team.
• Perform other administrative and office support duties as assigned.

Qualifications:

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• 1 to 3 years of receptionist, front desk, office administrative, customer service, or related professional experience.
• Must be able to work on-site at the Arlington, VA office every business day during standard office hours.
• Remote or hybrid work is not available for this position.
• Reliable, punctual, and able to maintain consistent daily attendance.
• Strong verbal and written communication skills.
• Professional demeanor with excellent interpersonal and customer service skills.
• Ability to manage multiple tasks, prioritize effectively, and remain calm under pressure.
• Proficiency with Microsoft Office tools, including Outlook, Word, Excel, and Teams.
• Strong attention to detail, organization, and follow-through.
• Ability to handle sensitive or confidential information with discretion.
• Ability to work independently and collaboratively in a professional office environment.
• Must be able to pass applicable background checks and comply with company and worksite access requirements.

Desired Skills:

• Familiarity with visitor management, badge/access control procedures, and office coordination tools.
• Experience coordinating meetings, conference rooms, events, visitors, and office logistics.
• Experience supporting HR, Operations, Facilities, IT, Security, or administrative teams.
• Strong problem-solving skills and the ability to respond professionally to changing priorities.
• Positive attitude, strong work ethic, and willingness to assist wherever needed.

Additional Information:

• Clearance: Must be a U.S. Citizen with an active Secret security clearance or the ability to obtain one (if needed).
• Work Environment: On-site in Arlington, VA. Schedule is every business day during standard office hours. Remote or hybrid work is not available for this role.
• This is a full-time, W2 position.
• No agencies, third parties, or Corp-to-Corp submissions.
• Spatial Front Inc. is an Equal Opportunity Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status.
• SFI participates in E-Verify