Assistant Administrator to the CEO

Job Description

Job Description

 

We are looking for a proactive, detail-oriented, and business-savvy Assistant Administrator to work directly with our CEO on key strategic initiatives, including company growth, branding, and prospecting. This is a high-visibility role for someone who thrives on variety, anticipates needs before they arise, and is excited to help shape the future of a fast-growing value-based care company.

Company Description

Ensure Data Solutions (EDS) is a value-based care solutions company that empowers providers and payers to produce better health outcomes by delivering real-time data aggregation, EHR connectivity, A.I.-supported data analytics and predictive analytics, dynamic dashboards and reporting, HEDIS gap closures, Medicare and ACA Risk Adjustment management, and other Value Based Care-In-A-Box solutions for risk-bearing entities engaged in the Medicare Advantage, Medicaid, ACA/Obamacare, and Accountable Care Organization space. We have been delivering value to our growing client base since 2019.

We are a diverse group of hard-working people dedicated to delivering value and helping our clients solve complex challenges. We are looking for very talented people to join our industry-leading and incredibly talented team! Our innovation-driven, fast-growing company, and ambitious roadmap projects are just a few reasons why you will love working here.

As a company, we are passionate about ensuring that diversity and inclusion are championed and that everybody has a seat at the table. We promote a culture where everyone feels valued, and we have adopted policies to ensure we hire from a diverse pool of candidates.

Role Overview

The Assistant Administrator to the CEO provides high-level administrative and strategic support, acting as a trusted right hand on initiatives that drive company growth. This role blends traditional executive support with hands-on involvement in branding, market research, and prospecting, making it ideal for someone who wants exposure to the strategic side of the business while keeping day-to-day operations running smoothly. The ideal candidate is a flexible problem-solver with excellent communication skills, sound judgment, and a genuine interest in business development and marketing.

Key Responsibilities

Growth & Strategic Initiatives

• Support the CEO in planning and tracking company growth initiatives, including goal-setting, timelines, and progress reporting.

• Conduct market research and data analysis to inform strategic decisions and identify new growth opportunities.

• Assist in the preparation of proposals, pitch decks, and materials for strategic partnerships and business initiatives.

• Coordinate cross-functional projects directed by the CEO, following up with stakeholders to ensure deadlines are met.

Branding

• Help maintain consistent branding and messaging across company materials, presentations, and communications.

• Coordinate with marketing resources and vendors on branded materials, website updates, and social media content.

• Support planning and logistics for events, conferences, and speaking engagements that build the company's brand presence.

Prospecting & Business Development

• Identify and research prospective clients and partners, helping build and maintain a qualified pipeline.

• Support outreach efforts, including drafting introductory communications and coordinating follow-up.

• Maintain and update CRM records to ensure accurate tracking of leads, prospects, and opportunities.

• Assist in preparing reports on prospecting and business development activity for the CEO's review.

General Administration

• Assist with day-to-day administrative and office operations as needed, in support of the broader administrative team.

• Help oversee compliance tracking related to organizational certifications and policies, as directed.

• Take on additional projects and duties as assigned by the CEO.

Executive Support

• Manage the CEO's Business Development meetings, correspondence, anticipating needs and proactively resolving scheduling conflicts.

• Draft, proofread, and prepare correspondence, presentations, and internal communications on behalf of the CEO.

• Serve as a liaison between the CEO and internal teams, and external partners, exercising discretion with confidential information.

• Organize and prioritize incoming information and requests, escalating time-sensitive items appropriately.

Skills & Experience

• Bachelor's degree preferred; equivalent experience will be considered.

• 2+ years of experience in an executive assistant, administrative, marketing, or business development role.

• Outstanding written and verbal communication skills.

• Strong research, analytical, and problem-solving abilities.

• Excellent organizational skills with the ability to multi-task and prioritize competing demands.

• Comfortable working with CRM software, MS Office, and marketing or presentation tools.

• High degree of discretion, professionalism, and sound judgment when handling confidential information.

• Self-starter who is comfortable working closely with senior leadership in a fast-paced, growing company.

Benefits

• Competitive salary

• Medical / Dental / Vision coverage

• Paid Time Off

• Career growth and development opportunities

This position is not eligible for visa sponsorship.

EDS is an Equal Opportunity Employer. We base our employment decisions entirely on business needs, job requirements, and qualifications—we do not discriminate based on race, gender, religion, health, parental status, personal beliefs, veteran status, age, or any other status. We have zero tolerance for any kind of discrimination, and we are looking for candidates who share those values. Applications from women and members of underrepresented minority groups are welcomed.