Office Administrator

Job Description

Job Description

Client: Autonomous Vehicle / Technology

Title: Office Administrator

Job Location: Foster City, CA

Duration: ~6 Months

Schedule: At least 3 days in office

Work Arrangement: Fully Onsite- Foster City, CA

The hourly pay rate is commensurate with experience and is an estimated rate provided by WorkGenius.

Job Description

The Executive Assistant will provide high-level administrative and operational support to Directors and Senior Directors within the Autonomy organization. This role will help leadership and their teams operate efficiently in a fast-paced, dynamic, and mission-focused environment.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple high-priority requests at the same time. Success in this position requires excellent calendar and prioritization skills, the ability to meet tight deadlines, and strong judgment when handling sensitive or confidential information. Professionalism and discretion when interacting with senior leaders and other key stakeholders are essential.

Responsibilities

• Provide hands-on calendar management, meeting scheduling, coordination, and meeting note-taking support.
• Manage complex calendars and prioritize meetings, appointments, and leadership commitments.
• Coordinate domestic and international travel, including travel planning and related arrangements.
• Prepare, submit, and manage expense reports and other administrative documentation.
• Coordinate meeting logistics and ensure leaders are appropriately prepared for scheduled meetings and commitments.
• Support administrative activities across multiple priorities while maintaining accuracy and attention to detail.
• Manage projects and events from initial concept through planning, execution, tracking, and final evaluation.
• Anticipate scheduling conflicts, changing priorities, and administrative needs while proactively identifying solutions.
• Maintain professionalism and discretion when handling confidential information and interacting with senior-level stakeholders.

Qualifications

• 4–6 years of administrative support and/or executive assistant experience.
• Bachelor’s degree.
• Strong organizational and prioritization skills with the ability to manage multiple critical requests simultaneously.
• Ability to effectively support a growing organization consisting of diverse personalities, teams, and programs.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to consistently meet demanding deadlines.
• Proficiency with Google for Business Suite, Microsoft Office Suite, Keynote, and other Apple products.
• Strong computer and technical skills with the ability to quickly learn new tools and systems.

Preferred Qualifications

• Comfortable working in a fast-moving and constantly evolving environment.
• Strong judgment and sensitivity when managing critical, sensitive, and confidential information.
• Ability to learn quickly, ask thoughtful questions, and approach challenges with a solution-oriented mindset.
• Previous experience interacting with company boards, public officials, executives, or other senior-level stakeholders.