Administrative Assistant

Administrative Assistant

Conti LLC

Position Summary

Conti LLC is seeking a highly organized, motivated, and professional Administrative Assistant to support day-to-day office operations, customer communication, data management, and administrative functions. This individual will play a key role in maintaining accurate records, managing documentation, assisting with scheduling, supporting trade events and presentations, and ensuring the smooth flow of information throughout the organization.

The ideal candidate is a self-starter who thrives in a fast-paced environment, demonstrates strong attention to detail, and is committed to supporting both internal teams and external customers with professionalism and efficiency.

Essential Duties and Responsibilities

• Input and manage data in Service Trade.
• Create invoices and manage documents within company systems.
• Input data into accounting software.
• Assist with the planning, coordination, and participation of trade events and presentations.
• Assist with scheduling activities and provide customer updates as needed.
• Create and track deficiency quotes.
• Maintain accurate records and documentation.
• Support office operations through data entry, filing, document management, and administrative coordination.
• Communicate effectively with customers, vendors, and internal team members.
• Provide administrative support to management and field personnel as required.
• Note that in certain situations or occasions overtime may be necessary.
• Follow up on duties deemed necessary by your supervisor.

Required Skills

• Basic computer proficiency
• Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Data entry and record keeping
• Email and calendar management
• Filing and document organization
• Typing and keyboarding skills
• Internet and online research
• Basic office equipment operation (printer, copier, scanner)
• Written and verbal communication skills
• Customer service skills
• Attention to detail
• Time management
• Organizational skills
• Multitasking ability
• Professional phone etiquette
• Reliability and dependability

Preferred Skills

• Familiarity with Microsoft Teams
• Basic spreadsheet and data tracking knowledge
• Scheduling and appointment coordination
• Problem-solving skills
• Ability to work independently and as part of a team
• Willingness to learn new software and processes
• Basic knowledge of office procedures

Desired Attributes

This position would look for the following attributes:

• Self-starter, motivated and dependable.
• Focused on making things happen and getting them done.
• Dedicated to developing their career and furthering their education and knowledge of the business.
• Promote and provide a team concept with fellow employees.
• Convey professionalism that such a position carries to clients, team members, labor, and management.
• Willingness to assist in future sales and marketing efforts.

Qualifications

• High school diploma or equivalent required.
• Associate degree, business coursework, or administrative experience preferred.
• Previous administrative, office support, customer service, or clerical experience is a plus.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.
• Strong organizational and communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Work Environment

• Office-based position supporting administrative, customer service, accounting, and operational functions.
• Regular interaction with customers, vendors, management, and field personnel.
• Occasional overtime may be required based on business needs, events, project deadlines, or customer requirements.

Why Join Conti LLC?

At Conti LLC, we value teamwork, professionalism, continuous learning, and career development. We are looking for individuals who are eager to contribute to a growing organization while building long-term career opportunities within a collaborative and customer-focused environment.