Administrative Assistant, Originations

Originations Support Coordinator

The Originations Support Coordinator is a highly organized, detail-oriented professional responsible for providing comprehensive administrative and operational support to key senior Originations leaders and the broader department. This role is essential to ensuring the department operates efficiently by managing schedules, coordinating logistics, organizing large-scale departmental activities, and supporting critical initiatives. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional organizational skills, and enjoys supporting senior leaders and complex departmental operations. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Key Responsibilities:

• Work day-to-day alongside key senior Originations leaders, providing administrative and operational support
• Support Originations leadership with scheduling, coordinating meetings, and managing calendars
• Coordinate meeting logistics, including reserving conference rooms and taking notes during assigned meetings
• Prepare and edit drafts of correspondence, communications, presentations, and other documents, ensuring accuracy, professionalism, and proper formatting
• Support new hire onboarding activities within the department, including coordination with HR, IT, and Facilities
• Coordinate travel arrangements for leadership and team members
• Prepare expense reports for the Originations leadership team
• Maintain inventory and place orders for office supplies, breakroom items, and marketing materials
• Coordinate end-of-month, tax season, and other scheduled company-provided meals for the department
• Work closely with members of the management team to track critical tasks, deadlines, and deliverables
• Partner with the Executive Assistant to provide additional or backup support as needed
• Support departmental initiatives and special projects as needed
• Other responsibilities as assigned

Qualifications:

• 3+ years of experience in an administrative and/or coordinator role; or a 4-year degree
• Proficient in Microsoft Office products, including Word, Excel, PowerPoint, and Outlook
• Experience with Jira, Visio, OneNote, Mind Manager, or similar programs is a plus
• Strong organizational and planning skills with the ability to prioritize effectively
• Exceptional verbal and written communication skills
• Excellent customer service skills
• Self-starter with the ability to work independently using sound judgment and decision-making skills
• Strong problem-solving skills
• High attention to detail and accuracy; passion for details
• Ability to work with confidential information and maintain discretion
• Flexible and adaptable in a fast-paced environment
• Proficient computer skills with a strong willingness to learn new software
• Positive attitude; high energy; assertive and proactive approach

Work Environment & Expectations:

• Fully onsite role in Spartanburg, SC (Monday through Friday)
• Professional office environment with regular use of standard office equipment
• No travel required for this role

EEO Statement: ACA provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ACA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. California Privacy Notice: As an employer of California residents, we are dedicated to protecting your privacy rights. Any personal information you provide during the application process will be used solely for permitted internal purposes and will be handled in accordance with applicable privacy laws. By applying to this position, you consent to the collection, use, and disclosure of your personal information as described in our Employee Privacy Notice.

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