Scheduler-Lead

Staffing Coordinator

Site: The Spaulding Rehabilitation Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Responsible for ensuring optimal utilization of resources, timely allocation of staff, and efficient scheduling of shifts or assignments. Works closely with team leads, managers, and stakeholders to gather staffing requirements and establish schedules that meet operational needs.

Essential Functions

Develop and maintain the staffing schedule for a team or department, ensuring adequate coverage and optimal utilization of resources.

Coordinate with team leads, managers, and stakeholders to gather staffing requirements and understand operational needs.

Analyze workload, staffing availability, and skill requirements to create a balanced and efficient schedule that meets business objectives.

Monitor and track staff availability, time-off requests, and overtime hours to ensure compliance with labor regulations and organizational policies.

Coordinate with training departments to schedule and allocate resources for staff training and development programs.

Maintain accurate records of staffing schedules, time-off requests, and other related information, ensuring data integrity and confidentiality.

Qualifications

Education: Associate's Degree Business Administration required or Associate's Degree Related Field of Study required or Bachelor's Degree Related Field of Study preferred

Can this role accept experience in lieu of a degree? No

Licenses and Credentials

Experience: Staff Scheduling Experience 2-3 years required and Human Resources Experience 1-2 years preferred

Knowledge, Skills and Abilities: Strong knowledge of staffing principles, scheduling methodologies, and best practices. Knowledge of labor laws, regulations, and compliance requirements related to scheduling and staffing. Excellent analytical and problem-solving skills, with the ability to analyze staffing needs, optimize resource allocation, and identify scheduling conflicts. Strong attention to detail and accuracy in creating and maintaining schedules. Excellent communication and interpersonal skills, with the ability to collaborate effectively with various stakeholders and communicate schedule changes clearly. Strong organizational and time management skills, with the ability to work under pressure and meet deadlines.

Additional Job Details (if applicable)

Physical Requirements:

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%) 20lbs - 35lbs
• Carrying Occasionally (3-33%) 20lbs - 35lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Remote Type: Hybrid

Work Location: 300 First Avenue

Scheduled Weekly Hours: 40

Employee Type: Regular

Work Shift: Day (United States of America)

Pay Range: $23.34 - $33.37/Hourly

Grade: 5

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

1400 The Spaulding Rehabilitation Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at View phone number on click.appcast.io.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.