Office Manager - Camping Services

Do you have a heart for ministry and a love for children? Do you want your efforts to contribute to a greater purpose of making a difference in the lives of disadvantage youth? Our vision is to develop young men and women who, because of the Florida Sheriffs Youth Ranches, are able to face the future with a sense of direction, ability and hope. The Office Manager works with and assists the Camp Director and the Director of Camping Services in assuring that proper accounting methods are used; that established purchasing procedures are followed; that attendance and leave records are maintained in accordance with written policy; and that all program assets, both fixed and current are accounted for properly. Additionally, the Office Manager provides secretarial support to the program and agency as needed. The Office Manager monitors the budget expenditures and alerts the Camp Director and the Director of Camping Services as to problem areas. The Office Manager is directly responsible to the Camp Director. This position is eligible for overtime pay.

EDUCATION AND EXPERIENCE REQUIREMENTS

The person filling this position must have a High School diploma and at least 3 - 5 years’ work experience in an accounting or clerical position with “hands on” use of computers. Matches all information regarding purchase (invoices, purchase orders, freight tickets, and receiving reports). Assigns account numbers and vendor numbers for all vouchers. Forwards completed vouchers and supporting documentation to the Accountant. Maintains petty cash: Issues reimbursement for properly prepared and approved requests. Receives and prepares deposits of monies due the program. Forwards cash receipts form, adjusting journal entry, and monies to the Accountant for processing and deposit. Requests petty cash reimbursements as needed. Forwards completed voucher form and supporting documentation to the Accountant for processing and payment.

• Submits vehicle service reports to the Main Office Business Manager. Prepares and submits information for the Monthly Vehicle Report to the Main Office Business Manager.
• Checks monthly vehicle logs and forwards the commuting mileage report to the Main Office Business Manager.

# Prepares payroll information: Obtains and forwards all information relative to payroll to the Human Resources department. Maintains payroll printouts. Answers questions regarding payroll and attendance and leave. Visa Gas Cards # Ensures that personnel documents on new employees, salary changes and terminations are forwarded to the Human Resource department on a timely basis. Maintaining a high level of hospitality and attentiveness to make all callers and visitors feel welcomed and informed of Youth Ranches services. Exhibits determination and thoroughness in processing program service packets and endurance to ensure correspondence and paperwork for all youth is completed in a timely manner, including: Request for Services, Summer Camp, Census, admissions and other required documentation as needed. Takes initiative to ensure timely completion of necessary reports and pending correspondence, ensuring that guidelines and procedures set forth in the Family Services Operations Manual are followed with related outlines and forms. Displays orderliness and thoroughness in serving as the primary meeting reservationist for the various agency meetings held at Camp. Job Type: Full-time Pay: $16.00 per hour 11 Paid Holidays

• Medical, Dental, and Vision Insurance
• Company paid Long Term Disability, and Life Insurance 2x annual salary
• Health savings account, supplemental life insurance, short term disability, and Aflac products available
• Employee Assistance Program
• Eligible for Public Service Student Loan Forgiveness Program

Employment in this position is contingent upon successful completion of a Level 2 background screening through the Florida Department of Law Enforcement (FDLE) Care Provider Background Screening Clearinghouse, as required by Florida law. Pursuant to House Bill 531 (2025), applicants are encouraged to review the Care Provider Background Screening Clearinghouse Education and Awareness information available at: