Unit Clerk

Salary

$17.16 / hr - $20.14 / hr

Unit Clerk – Elderwood at Parkway

Full-Time | Onsite | Elderwood at Parkway Health & Rehabilitation Center

At Elderwood, our Mission is People Caring for People. Our values of Integrity, Collaboration, Accountability, Respect & Excellence are at the core of everything we do.

We strive to be the partner of choice not only for our residents, their families, and our communities, but also for the employees who make our care possible. We believe in creating a workplace where people feel supported, valued, and empowered to make a difference. We welcome you to join us!

Be the Organizational Support Behind Exceptional Care

Are you organized, dependable, and someone who enjoys helping others? Do you take pride in keeping things running smoothly while making a positive difference in the lives of those around you?

Elderwood at Parkway is looking for a dedicated Unit Clerk to join our nursing team! In this role, you'll provide essential administrative and clerical support to the nursing unit, helping ensure that resident records, appointments, supplies, and day-to-day operations are coordinated efficiently.

As a Unit Clerk, you'll work alongside nurses, nursing assistants, and other healthcare professionals, helping create an organized and supportive environment where our team can focus on what matters most: caring for our residents.

Benefits & Perks

Benefits & Perks Elderwood offers a benefits package for eligible employees, including:

• Coordinate the proper organization and placement of documents within resident medical records.

• Perform clerical and secretarial duties for the assigned nursing unit, including typing organizational lists and maintaining unit documentation.

• Demonstrate an understanding of regulatory guidelines and assist with medical record audits and required documentation.

• Close medical records following resident hospitalization or permanent discharge and perform other medical record procedures under the direction of the Unit Manager.

• Assist Medical Records with the preparation of admission and discharge summary forms.

• Maintain resident confidentiality and follow all policies regarding the protection and safekeeping of resident information.

• Coordinate the preparation of forms and documentation for Medical Records, Treatment Books, Resident Care Planning meetings, and MDS assessments. This includes aide assignment sheets, ROM/Ambulation Records, and skin and behavior records.

• Coordinate information from various disciplines for Interdisciplinary Discharge Summaries and ensure documentation is sent to the appropriate destination in a timely manner.

• Schedule resident appointments, consultations, and follow-ups, including Podiatry, Dental Consultant appointments, and influenza vaccinations, when applicable.

• Notify attending physicians of required visit due dates.

• Maintain laboratory report schedules for admissions, routine and annual requirements, and special resident needs. Complete necessary forms and coordinate laboratory appointments.

• Assist with gathering statistics for monthly nursing reports and annual state health department surveys.

• Manage nursing unit inventory and requisition necessary supplies, including treatment supplies, forms, and stock medications, as assigned.

• Assist with obtaining resident room labels and photographing residents upon admission for placement in the Medication Book.

• Distribute mail to residents and nursing unit staff.

• Answer call light signals and direct or provide assistance as appropriate.

• Assist with resident transportation and meal distribution as necessary and directed.

• Obtain transportation approvals and coordinate facility van scheduling.

• Attend facility meetings, staff meetings, and required or preferred in-services.

• Perform other related duties as assigned.

Be Part of a Team That Makes a Difference

At Elderwood at Parkway, every member of our team contributes to the resident experience. As a Unit Clerk, your organization, attention to detail, and willingness to help others will make a meaningful difference in supporting our nursing staff and the residents we serve.

If you enjoy a role where no two days are exactly alike, take pride in staying organized, and want to be part of a compassionate healthcare team, we'd love to hear from you!

Join Elderwood at Parkway and become part of a team where People Caring for People is more than a mission – it's what we do every day.

Responsibilities

Unit Clerk Responsibilities

• Coordinate the proper organization and placement of documents within resident medical records.

• Perform clerical and secretarial duties for the assigned nursing unit, including typing organizational lists and maintaining unit documentation.

• Demonstrate an understanding of regulatory guidelines and assist with medical record audits and required documentation.

• Close medical records following resident hospitalization or permanent discharge and perform other medical record procedures under the direction of the Unit Manager.

• Assist Medical Records with the preparation of admission and discharge summary forms.

• Maintain resident confidentiality and follow all policies regarding the protection and safekeeping of resident information.

• Coordinate the preparation of forms and documentation for Medical Records, Treatment Books, Resident Care Planning meetings, and MDS assessments. This includes aide assignment sheets, ROM/Ambulation Records, and skin and behavior records.

• Coordinate information from various disciplines for Interdisciplinary Discharge Summaries and ensure documentation is sent to the appropriate destination in a timely manner.

• Schedule resident appointments, consultations, and follow-ups, including Podiatry, Dental Consultant appointments, and influenza vaccinations, when applicable.

• Notify attending physicians of required visit due dates.

• Maintain laboratory report schedules for admissions, routine and annual requirements, and special resident needs. Complete necessary forms and coordinate laboratory appointments.

• Assist with gathering statistics for monthly nursing reports and annual state health department surveys.

• Manage nursing unit inventory and requisition necessary supplies, including treatment supplies, forms, and stock medications, as assigned.

• Assist with obtaining resident room labels and photographing residents upon admission for placement in the Medication Book.

• Distribute mail to residents and nursing unit staff.

• Answer call light signals and direct or provide assistance as appropriate.

• Assist with resident transportation and meal distribution as necessary and directed.

• Obtain transportation approvals and coordinate facility van scheduling.

• Attend facility meetings, staff meetings, and required or preferred in-services.

• Perform other related duties as assigned.

Qualifications

Qualifications

• Minimum of 16 years of age required; HS diploma or equivalent preferred

• Employment Certificate/Permit required for applicable individuals

• Office practice skills necessary

• Knowledge of medical records processing preferred but not required

• Attention to detail and accuracy in work required

• Personal qualities of tact and dependability, caring and compassionate attitude toward residents

• An understanding of need for confidentiality and discretion in processing of information about residents required.

• Basic understanding of medical terminology and accepted abbreviations.

• This position requires regular interaction with residents, coworkers, visitors, and/or supervisors.In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.

EOE Statement

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.