Project Manager

Job Description

Job Description

Lead ongoing processes for:

• Calendar Operations : Own logistics for all recurring calendar forums:
• Prepare and distribute agendas in advance (via email/chat)
• Attend meetings and capture notes + action items
• Track attendance for visibility
• Route notes for approval (Dhanya Balasubramanian/Elvira Teran) before distribution
• Send finalized recaps to broad distribution lists
• Meetings include:
• Marketing Calendar Council (weekly)
• MLT Calendar Sub-Committee (weekly)
• Calendar Planning / Activation touchpoints
• Calendar Operations : Maintain the US National Calendar File
• Update programming, timing, and details across windows
• Populate channel support (Paid, Owned, Earned, etc.) via partner meetings
• Incorporate updates from recurring syncs with channel leads
• Support cross-functional coordination:
• Attend recurring channel meetings and update calendar in real time
• Manage ad hoc updates (especially Paid channel inputs)
• Calendar Operations : Build and send the weekly national calendar email
• Consolidate updates from Tuesday meeting → draft by Thursday
• Share for review
• Final send by Friday noon
• Ensure deliverables include:
• Updated calendar file
• PDF + screenshot + link to file
• Calendar Operations : AOP Tracking + Financial Inputs (bi-weekly)
• Maintain AOP tracking file and inputs:
• Follow up on missing financial estimates (Window 7/8, LTOs, etc.)
• Update with revised 3+9 financials when available
• Ensure coordination with Finance / Brand teams to keep file current
• Calendar Operations : Program Documentation & System Tools
• Maintain and update:
• Calendar Program Summary View (One Pagers)
• Calendar Council notes trackers
• Upload and manage WeConnect 1 pagers:
• Upload new window content
• Update financials + channel strategy inputs
• Align timing with system announcements

• Project Deliverables
• Development of Calendar Operations process ‘Playbook’ inclusive of :
• Auditing all Calendar activities, tools, and communications
• Documenting all frameworks, processes, tools, meetings, and standardized communications for future use
• Strengthening the channel integration part of the process across marketing teams