Project Admin Assistant

Project OverviewThe project is a 1.3 GW simple-cycle power generation facility located in Millersport, Ohio, being constructed adjacent to a hyperscale data center campus. The facility includes multiple power generation technologies consisting of Solar Titan 130 gas turbines, Siemens SGT800 gas turbines, reciprocating engines, battery energy storage systems (BESS), substations, and associated balance of plant infrastructure. The scope includes major civil, mechanical, electrical, structural, underground utility, control systems, and commissioning works required to support phased energization and turnover of the facility. Construction will be executed through a combination of direct hire and subcontracted labor supported by modularization, pre-assembly, offsite warehousing, and advanced work packaging methodologiesJob SummaryThis position is for an Administrative Assistant to provide day-to-day administrative support to the project. The successful candidate will perform administrative duties requiring proficiency, accuracy, judgment, initiative, discretion, and knowledge of company procedures and protocol. This role supports efficient office operations through coordination of calendars, meetings, travel arrangements, correspondence, and other team administrative activitiesMajor ResponsibilitiesPerforms administrative and clerical support duties for assigned managers and teams.Formats, proofreads, and distributes correspondence, reports, presentations, and other documents using approved software applications.Coordinates and schedules meetings, conference calls, and team events, including room reservations and meeting logistics.Maintains calendars, identifies scheduling conflicts, and coordinates resolution as appropriate. Assists in preparing agendas, meeting materials, and meeting minutes as required.Coordinates domestic travel arrangements and prepares travel itineraries.Prepares and processes expense reports using Concur or other approved systems.Maintains and distributes departmental information, contact lists, and records as assigned. Receives and directs phone calls, visitors, and inquiries in a professional manner. Assists with office operations, including supply management, shipping requests, and general administrative support. Handles sensitive and confidential information appropriately.Stays informed of key priorities and commitments of supported managers and teams. Performs other administrative duties as assignedEducation and Experience RequirementsExperience supporting teams in a professional office environment preferred.Required Knowledge and SkillsDemonstrated organizational and time-management skills. Ability to handle multiple priorities and changing deadlines.Strong written and verbal communication skills. Ability to exercise sound judgment and maintain confidentiality.Effective interpersonal and customer service skills. Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams. Ability to work effectively both independently and as part of a team.Experience coordinating meetings, calendars, and travel arrangements preferred. Experience preparing expense reports preferredTotal Rewards/BenefitsFor decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth.Diverse Teams Build the ExtraordinaryAs a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to View email address on click.appcast.io