Assistant Commercial Project Manager & Preconstruction Coordinator

Job Description

Job Description

Assistant Commercial Project Manager & Preconstruction Coordinator

Company Name: Confidential Commercial General Contractor

Location: Azusa, CA (San Gabriel Valley & Greater Los Angeles Operations)

Job Type: Full Time, Permanent

Schedule: Full Time, Monday through Friday (Regular business hours with occasional overtime as project milestones dictate)

Industry: Commercial Construction, Retail & Restaurant Build-Outs, Tenant Improvements (TI), and Corporate Infrastructure

Pay Scale: $55,000.00 to $75,000.00 base annual salary based on experience

Incentives: Structured Performance-Based Bonuses, Corporate 401(k) with Company Match, Comprehensive Medical/Dental/Vision Coverage, Pet & Supplemental Insurance Options, Paid Time Off, Professional Development Tracks

The Opportunity

A nationwide commercial general contractor with 18 years of industry excellence is seeking an organized, proactive Assistant Commercial Project Manager & Preconstruction Coordinator to support high-visibility commercial projects in Azusa, CA.

In this pivotal project support role, you will bridge preconstruction planning and active jobsite management—collaborating daily with senior project managers, clients, architects, and trade subcontractors. Operating out of our Azusa office, you will take ownership over critical document control workflows (RFIs, submittals, change orders), material procurement tracking, and job costing logs across recognized corporate and retail brand clients. If you bring 2 or more years of construction administration experience, blueprint reading literacy, and proficiency in tools like Procore or Bluebeam, our firm offers competitive base pay, performance bonuses, matching 401(k), and clear internal pathways to full Project Manager autonomy.

Key Responsibilities

• Document Control & Technical Administration: Prepare, process, and track critical construction documentation—including Request for Information (RFI) logs, material submittal packages, contracts, and change order requests.
• Office & Field Communication Conduit: Act as the primary administrative link between project managers, superintendents, client reps, and trade subcontractors to maintain schedule momentum.
• Schedule & Milestone Monitoring: Assist project managers with short-term CPM schedule tracking, monitoring material lead times, and updating project milestone logs to ensure on-time delivery.
• Material Procurement & Vendor Tracking: Source material quotes, issue purchase orders under project manager guidance, verify lead times, and coordinate material deliveries directly to active jobsites.
• Budget & Job Cost Administration: Monitor job costing logs, track subcontractor pay applications, compile change order packages, and assist with financial closeout packages.
• Safety & Municipal Compliance: Maintain updated jobsite safety files, track subcontractor insurance certificates (COIs), and assist with local building permit approvals.
• OAC Meeting Facilitation: Attend Owner-Architect-Contractor (OAC) meetings, document key technical decisions, draft meeting minutes, and distribute actionable follow-up items.

What You Need to Succeed (Qualifications)

Required

• Industry Experience: Minimum 2 years of experience in commercial construction project coordination, project engineering, or construction administration.
• Blueprint & Technical Literacy: Functional ability to read and navigate commercial architectural blueprints, structural engineering drawings, and technical material specs.
• Software Competency: Strong proficiency in Microsoft Office 365 (Word, Advanced Excel, Outlook) and the adaptability to navigate mobile construction software.
• Communication & Follow-Through: Excellent verbal and written communication skills with the confidence to coordinate effectively with subcontractors, material vendors, and corporate clients.
• Analytical Problem-Solving: Self-motivated mindset with strong organizational skills to track multiple active project deadlines simultaneously in a fast-paced environment.

Preferred

• Trade Scope Alignment: Direct coordination experience in commercial tenant improvements (TI), ground-up retail, or restaurant construction.
• Construction Software Literacy: Hands-on experience with industry platforms such as Procore, Bluebeam Revu, or MS Project.
• Educational Foundation: Associate's or Bachelor's Degree in Construction Management, Civil Engineering, or Business Administration.

Compensation & Benefits

• Competitive Annual Base Pay: $55,000.00 to $75,000.00 base salary, customized directly to commercial construction coordination experience.
• Performance Upside: Direct eligibility for performance-based annual and project completion bonuses.
• Health & Wellness: Comprehensive medical, dental, and vision insurance coverage, plus voluntary pet insurance and Aflac supplemental options.
• Wealth & Retirement: 401(k) retirement savings plan featuring a corporate employer matching contribution.
• Work-Life Balance: Paid Time Off (PTO) allocations covering paid vacation weeks, personal sick leave, and company holidays.
• Professional Growth: Direct access to continuous software training, technical skill development, and clear internal advancement tracks into Project Management.

About the Company

For 18 years, our firm has built a national reputation as a trusted commercial general contractor delivering high-impact retail, corporate, and commercial infrastructure. Working with prestigious, recognized brand clients across the country, we foster a collaborative, team-first environment where dedicated project coordinators bypass corporate friction and build rewarding, long-term careers.

Selection choices are guided strictly by job-related capabilities, technical administrative skills, and verified work performance records.