Accounts Payable Assistant

Req Id: 42538


Job Title: Accounts Payable Assistant


City: West Lafayette


Job Description:


Job Summary

The Accounts Payable department within Finance and Business Operations is seeking an Accounts Payable Assistant to join our team. This position is responsible for oversight of the day-to-day tasks performed by the Vendor Data team in the Accounts Payable department.

Responsibilities include:

• Reviewing and executing all requests to create new vendors as well as changes to existing vendor information to maintain the integrity of vendor data at the University.
• Ensure the verification and validation of all vendor data according to the approved standard process.
• Communicate with internal and external customers regarding the status of requests.
• Facilitate the timely completion of vendor data related requests by reviewing reports and monitoring the work queue.
• Assist with triaging RUSH requests and serve as the point of contact for questions.
• Document vendor data related processes and procedures.
• Evaluate opportunities for process improvements and/or training and communication needs.
• Perform routine testing on system processes whenever system updates or upgrades are performed.
• Work closely with the Operations Specialists to monitor all vendor data related activity.
• Collaborate with other members of the Accounts Payable team to complete monthly auditing and reconciliation tasks.

What We're Looking For:

Required:

Education and Experience:

• High School Diploma/GED.
• Four years of experience in bookkeeping, business assistance, or related field.

Skills Needed:

• Strong verbal and written communication skills.
• Ability to identify problems, analyze information and implement solutions.
• Analyze and use independent judgment in the interpretation of University's policies and procedures.
• Strong understanding of University processes including Accounts Payables and Vendor Data tasks.
• Capable of taking initiative, assuming responsibility, maintain quality standards and handling confidential information with discretion.
• Strong organizational and time management skills with emphasis on accuracy and attention to detail.
• Ability to influence and build work relationships among a diverse workforce at all levels.
• Ability to work independently and follow through on assignment with minimal direction.
• Flexible and adaptable to constantly varying work environments.

• Ability to analyze, interpret and implement policies and procedures.
• Ability to write standard operating procedures pertaining to business processes.
• Proficient with personal computers and related software (Microsoft Excel, Outlook, Teams, database, internet, computer applications, etc.)
• Must possess a learning orientation to changing technology
• Demonstrated oral and written communication skills

What is Helpful:

• General knowledge of accounts payable and vendor data functions.
• Two years of University experience.
• Demonstrated functional supervision.

Additional Information:

• Purdue will not sponsor employment authorization for this position
• A background check will be required for employment in this position
• FLSA: Non-Exempt (Eligible For Overtime)
• Retirement Eligibility: Non-exempt Defined Contribution Plan

Purdue University is an EO/EA University

Career Stream

Administrative and Operational Support 4

Pay Band S050
Job Code #20003320
The anticipated annual rate for this position is $22.50/hour.