Accounting Specialist

Job Description

Job Description

We are looking for an Accounting Specialist to support day-to-day financial operations for a growing team in Kalamazoo, Michigan. This Long-term Contract position is ideal for someone who is highly organized, accurate with details, and comfortable handling both payables and receivables in a fast-paced environment. The role will focus on maintaining clean financial records, processing transactions efficiently, and supporting timely reporting through consistent data entry and system updates.

Responsibilities:

• Process vendor invoices, verify supporting documentation, and prepare payments in accordance with company procedures.

• Record customer payments, track outstanding balances, and assist with follow-up activities related to receivables.

• Enter financial information into accounting systems with a strong focus on accuracy, completeness, and timeliness.

• Maintain and update accounting records in QuickBooks to ensure transactions are properly categorized and documented.

• Review invoice details for errors or discrepancies and work with internal or external contacts to resolve issues promptly.

• Reconcile selected account activity and help keep financial data aligned across reports and source records.

• Organize accounting files and supporting documents so information is easy to retrieve for audits or internal review.

• Assist with routine administrative and accounting tasks that support daily finance operations.

• Hands-on experience with accounts payable and accounts receivable processes.
• Proficiency using QuickBooks in an accounting or bookkeeping setting that requires strong attention to detail.
• Strong data entry skills with a high level of speed and accuracy.
• Practical experience reviewing and processing invoices from receipt through posting.
• Solid attention to detail and the ability to identify inconsistencies in financial records.
• Ability to manage multiple priorities and meet deadlines in a structured office environment.
• Clear written and verbal communication skills for coordinating with vendors, customers, and internal teams.