Legal Administrative Specialist

Job Title

Job Description

In support of the Office of Chief Counsel, provide administrative and clerical support to supervisors, attorneys, and staff, by managing administrative requirements, preparing correspondence, and ensuring an organized workspace.

Manage critical office logistics by tracking deadlines, assignments, and follow-up actions; maintaining office calendars; scheduling meetings; coordinating travel arrangements; and monitoring action items to ensure timely completion.

Conduct legal research and assist in preparing legal memoranda and documents. Assist attorneys and paralegals with large-scale, complex litigation before federal and state courts, administrative tribunals, and the Government Accountability Office.

Serves as a point of contact for general office inquiries and administrative matters, greet and assist visitors, and maintain effective communication and coordination with internal and external stakeholders.

Support new employee onboarding by coordinating Common Access Card (CAC) issuance and IT equipment requests, delivery, and distribution. Process incoming/outgoing mail and maintain office supplies, inventory, and purchase orders.

Support meetings and conferences by coordinating room reservations, drafting correspondence, taking in-person meeting minutes, and preparing presentations, data spreadsheets, and briefings to support internal and external communications.

Develop and implement records management processes for electronic and hard-copy records as directed by the Team Leader. This includes organizing, indexing, filing, retrieving, and disposing of records per retention schedules and policies.