Program Coordinator I

Position Details
Position Information
Recruitment/Posting Title
Program Coordinator I

Job Category
URA-AFT Administrative

Department
School Communicatn & Info Sci

Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary
Rutgers, The State University of New Jersey is seeking a Program Coordinator I for the School Communication & Information.

Reporting to the Manager of Academic Administration in the School of Communication and Information, the Program Coordinator I works with faculty department chairs and program directors to support the efficient and effective operations of departments and programs.

Among the key duties of the position are the following:

• Conducts planning and data entry for the schedule of classes for academic programs.
• Generates appointment packets for part-time instructors and prepares them within the HCM system.
• Coordinates activities related to department and program events.
• Creates reports and data summaries for administrators, such as graduate admissions applications, and analyzes and archives documents and information.
• Works with individual faculty to support teaching and research, such as arranging purchases, ordering textbooks, and advising on policies related to travel and expense reimbursements.

FLSA
Nonexempt

Grade
04

Salary Details

Minimum Salary
59893.480

Mid Range Salary
73909.480

Maximum Salary
87925.480

Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status
Full Time

Working Hours
37.5

Standard Hours
37.50

Daily Work Shift
Day

Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the View email address on click.appcast.io Application System.

Union Description
URA-AFT Administrative

Payroll Designation
PeopleSoft

Seniority Unit

Terms of Appointment
Staff - 12 month

Position Pension Eligibility
ABP

Qualifications
Minimum Education and Experience

• Bachelor's degree or equivalent combination of education and/or experience that demonstrates skill and knowledge of educational programming.
• A minimum of two years of relevant experience in an educational setting, which must include some experience with academic program administration, course coordination, and administrative functions.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Familiarity with online systems to support educational programming, such as registration systems and course management systems.
• Strong oral and written communication skills.
• Computer proficiency with MS Office Suite and other common software applications.
• Ability to use discretion and tact when interacting with faculty, instructors, and colleagues.
• Ability to quickly learn, adapt to, and effectively utilize software systems, technologies, and processes that support educational programming and administrative operations.

Preferred Qualifications

• Course scheduling experience.

Equipment Utilized

• Microsoft 365 applications including Outlook and Sharepoint.
• Excel, Access, and Microsoft Office applications.
• Rutgers online office systems such as RU Marketplace, Course Scheduling System, CourseAtlas, REGIS.
• Common office equipment such as desktop and laptop computers and copiers.

Physical Demands and Work Environment

• This position will require to be able to work occasional evenings and weekends in person and online in support of special events and initiatives.
• This position will require to be able to lift 25 pounds and rearrange moveable furniture to prepare rooms for events.

Special Conditions

• Multiple positions.

Posting Details
Posting Number
26ST1413

Posting Open Date
07/07/2026

Special Instructions to Applicants

Regional Campus
Rutgers University-New Brunswick

Home Location Campus
College Ave (RU-New Brunswick)

City
New Brunswick

State
NJ

Location Details

Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: