Estimating Coordinator

Job Description

Job Description

Join a purpose-driven commercial flooring team where quality, craft, and people matter.

  At Fabulous Floors, founded in 1987 and built on commercial-flooring excellence, we’re more than a flooring contractor. We’re a full-service partner dedicated to getting it right. 

  What makes us a place you’ll want to build your career:

• Longevity & stability.  With nearly four decades in business, we’ve grown steadily and established multiple locations (Dallas / Austin, TX and Bend, OR) plus 80,000+ sq ft of office/warehouse/showroom space. 
• High-quality work, designed to challenge and excite you.  We serve educational institutions, healthcare, high-rise multi-family, and tenant finish-outs, so you’ll work on meaningful, high-profile projects with a premium focus. 
• Craftsmanship is valued.  Our crews include employees with 15+ years tenure who will not accept “just good enough.” We provide tools, oversight (full-time superintendents), and team environment to deliver outstanding results. 
• Support & structure.  Our dedicated sales team, precision estimating, and expert bidding process mean the jobs are set up right. The “behind the scenes” support is there so you can focus on your craft. 
• People-first culture.  We treat our clients like family, and we treat our people the same. Loyalty, trust, and long-term relationships are part of our DNA. 
• Growth potential.  As a full-service flooring partner, we span carpet, tile, stone, wood, laminate, resilient surfaces and more. That variety gives you opportunities to expand your skill set and expertise.

Join us, bring your best, and build your craft, and your future, with Fabulous Floors.

Location:  Farmers Branch, TX (78752)
Salary Range: $52,000 - 56,000/year 

BENEFITS OFFERED:

• Medical Insurance - 100% Company-paid employee plan available
• Dental & Vision Insurance
• Health Savings Account
• Life Insurance & Supplemental Insurance
• Retirement Plan with Employer Match
• Paid Time Off (PTO) 
• Paid Holidays
• Employee Assistance Program (EAP)
• Professional Development Assistance

Fabulous Floors is seeking an organized, detail-driven Estimating Coordinator to own the day-to-day flow of our estimating pipeline. This role is the connective tissue between our sales team, in-house estimators, and third-party estimating partners; keeping jobs moving, files organized, deadlines met, and commission data accurate. You won't be producing takeoffs yourself; instead, you'll make sure every job gets to the right estimator, every deliverable comes back on time, and every dollar of estimating activity is tracked correctly for commissions.

WHAT YOU'LL DO:

Estimating Calendar Management

• Maintain the estimating calendar, adding new jobs and following up on past-due items
• Assign an estimator to each incoming job
• Add progress bars and dates showing when jobs are sent to third parties or in-house estimators
• Keep dates, sales teams, general contractors, and other job details current

Third-Party File Preparation

• Download and rename the template folder for each job
• Compile plan and spec files, along with the estimate request, into the folder
• Upload completed folders to SharePoint

Third-Party Communication

• Serve as the primary point of contact for third-party estimating partners
• Answer questions, provide additional files, and troubleshoot issues as they arise
• Forward RFI questions to the appropriate sales team
• Follow up on outstanding takeoffs that haven't been received

Takeoff Delivery & Tracking

• Download completed third-party takeoffs and transfer files to SharePoint
• Coordinate with third parties to resolve any file or delivery issues
• Track hours spent estimating on the calendar
• Send completed files to the sales team and update the calendar accordingly

Commission & Hours Processing (Monthly)

• Build a monthly spreadsheet of third-party estimating hours from vendor invoices
• Add salesperson names and cost codes to the spreadsheet
• Compile and filter in-house estimating hours by month, adding cost codes
• Send hours spreadsheets to each salesperson for approval, filtered by name
• Update cost codes as needed based on salesperson feedback

Cross-Team Liaison

• Act as the primary liaison between estimators and the sales team, keeping both sides aligned on job status and timelines

WHAT WE'RE LOOKING FOR:

• 1+ years of experience in an administrative, coordination, or operations support role (construction, flooring, or subcontracting experience a plus)
• Strong organizational skills with the ability to manage multiple jobs and deadlines simultaneously
• Comfortable working in shared file systems (SharePoint or similar) and spreadsheets (Excel)
• Clear, professional written and verbal communication for coordinating across vendors, estimators, and sales teams
• Detail-oriented, especially when handling cost codes, hours, and commission-related data
• Self-starter who can follow up proactively without being prompted

WORK HOURS & LOCATION REQUIREMENTS:

• This position requires full-time, on-site presence at our Farmers Branch, TX (78752) location. 
• The standard schedule is Monday – Friday, 8:00AM - 5:00PM; occasionally weekend work may be needed. 

WORK AUTHORIZATION REQUIREMENTS:

• Applicants must be legally authorized to work in the United States at the time of application.
• We are unable to sponsor or take over sponsorship of a U.S. Employment visa (e.g. H-1B) for this position.