Bid Coordinator

Bid Coordinator

The Bid Coordinator will support the estimating department from the company's Dallas, Texas office. This position is responsible for requesting and tracking vendor and subcontractor quotes, organizing bid documents, maintaining estimating information in HCSS, and assisting the estimating team throughout the bidding process. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple deadlines and communicating with vendors and subcontractors.

Location & Travel Details: This position can be based at McKee Utility's Dallas, Texas office or Prague, OK office. The role is primarily office-based, with occasional travel to other company offices, project sites, or pre-bid meetings as needed. Travel is expected to be limited.

Company Overview McKee Utility Contractors is a family-founded and operated company with over 40 years of proven expertise in water and wastewater line installation, tunneling, and boring, and concrete structure construction. Since our beginning, we have been dedicated to delivering the critical infrastructure that strengthens communities and supports a higher quality of life. Our deep knowledge of soil bore analysis, local environments, and regional regulations - combined with our uncompromising commitment to safety, precise budgeting, on-time delivery, and strategic planning - has established McKee as a trusted partner for reliable, efficient water and wastewater system construction across multiple regions. McKee is part of the MasTec Clean Energy & Infrastructure (CE&I) business segment. The CE&I segment generates over $4.5 billion in annual revenue, providing construction services across our renewables, industrial, infrastructure, and general building operating groups. Sustainability and safety are foundational to our culture and influence everything we do.

Contact vendors, suppliers, and subcontractors to request project quotes. Distribute plans, specifications, and other bidding documents. Track outstanding quote requests and follow up before bid deadlines. Organize vendor and subcontractor quotes for estimator review. Enter, update, and maintain bid information within HCSS HeavyBid. Maintain organized electronic bid folders and estimating records. Track bid dates, addenda, pre-bid meetings, and submission deadlines. Download and distribute updated plans, specifications, and addenda. Maintain accurate vendor, supplier, and subcontractor contact information. Assist estimators with bid forms, proposals, spreadsheets, and supporting documentation. Help ensure bid packages are accurate, complete, and submitted on time. Perform additional administrative duties as needed to support the estimating department.

Work Experience and Education High school diploma or equivalent. Previous experience in construction, estimating support, bid coordination, or office administration is preferred. Knowledge, Skills and Abilities Strong organizational and time-management skills. Excellent attention to detail and accuracy. Strong written and verbal communication skills. Professional telephone and email communication skills. Ability to manage multiple priorities and meet deadlines. Proficiency with Microsoft Outlook, Excel, and Word. Ability to learn HCSS HeavyBid and other company systems. Ability to work independently and collaboratively as part of a team. Experience with HCSS HeavyBid or another construction estimating system is preferred.