Trademark Docket Administrator

Trademark Docket Administrator Location: East Hanover, NJ (Hybrid) Schedule: Full-Time | Monday-Friday | 9:00 AM-5:00 PM ET Position Overview Our client is seeking an experienced Trademark Docket Administrator to support the management of domestic and international intellectual property portfolios. This role is responsible for maintaining accurate docket records, monitoring critical deadlines, processing trademark‑related correspondence, and supporting attorneys and paralegals throughout the trademark prosecution and maintenance lifecycle. The ideal candidate will have strong trademark docketing experience, exceptional attention to detail, and the ability to manage multiple priorities in a fast‑paced legal environment. Key Responsibilities Review and process communications from the USPTO, WIPO, foreign trademark offices, and outside counsel to ensure all deadlines and actions are accurately captured. Maintain and update trademark, domain name, copyright, and related IP records within the firm’s docketing system. Monitor upcoming deadlines and generate docket reports, reminder notices, and portfolio status reports for attorneys and clients. Support the onboarding and migration of trademark portfolios, including data validation, deadline verification, and quality control reviews. Track maintenance and renewal requirements, including Sections 8, 9, and 71 filings, ensuring timely completion. Coordinate with foreign associates regarding new filings, prosecution matters, powers of attorney, legalizations, translations, and filing confirmations. Manage docketing related to assignments, mergers, ownership transfers, and name changes, ensuring appropriate recordation with applicable trademark authorities. Research and retrieve trademark information from USPTO, WIPO, foreign intellectual property offices, and other subscription‑based databases. Assist with trademark watch notices by documenting relevant information, identifying deadlines, and preparing summaries for attorney review. Support due diligence projects, trademark searches, reporting requests, and other special projects as needed. Conduct periodic audits of docket records to ensure accuracy, consistency, and data integrity across portfolios. Assist with training and mentoring team members on docketing procedures and best practices. Provide additional support to attorneys and paralegals on trademark and IP‑related administrative matters. Qualifications 4–6+ years of trademark docketing experience, preferably within a law firm or intellectual property practice. Bachelor’s degree and/or paralegal certification preferred. Hands‑on experience with CPi or comparable trademark docketing software. Strong understanding of U.S. and international trademark prosecution processes and filing requirements. Knowledge of domain name administration, UDRP matters, and copyright procedures is advantageous. Excellent organizational skills with the ability to manage numerous deadlines simultaneously. Strong proofreading, analytical, and problem‑solving abilities. Ability to work both independently and collaboratively within a team‑oriented environment. Professional communication skills and the ability to interact effectively with attorneys, clients, staff, and foreign counsel. Proficiency in Microsoft Outlook, Excel, and other business applications. Eagerness to learn, adapt, and contribute to a growing intellectual property practice. Why Consider This Opportunity? This is an excellent opportunity to join a respected legal team supporting a diverse global trademark portfolio. The position offers a collaborative environment, meaningful work within intellectual property law, and a hybrid schedule based in East Hanover, New Jersey. Benefits include medical, dental, and vision coverage, and participation in the company’s 401(k) retirement plan. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io. Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. #J-18808-Ljbffr Vaco