Accounts Receivable - Accountant III

Position Summary

The AR Accountant III is responsible for managing the daily workflow of the AR And billing team, training new hires and assisting with managing the team's schedule. Evaluates billing teams' performance and provides regular and timely feedback on accomplishments of performance targets. Tracking the company's outstanding receivable invoices and incoming customer payments, ensuring accurate record-keeping by creating invoices, verifying invoices comply with Customer Statement of Rates, posting payments, following up on overdue accounts, resolving billing discrepancies and maintaining customer files, all while adhering to company policies and accounting standards. Requires a strong attention to detail and effective communication with customers to collect outstanding debts and resolve disputes. Regularly creates, updates, maintains, and provides ongoing reports to management and stakeholders, inside and outside the company.


Essential Job Functions

• Collaborate with the Senior AR and Billing Manager to review and enhance billing processes and systems.
• Identify process improvements to reduce billing discrepancies and improve AR efficiency.
• Provide insights into the root causes of billing problems and recommend strategies to address them.
• Updates and creates billing and work order templates for AR and billing.
• Develop and execute reports to convey key data to management regarding billing issues.
• Regularly update and maintain AR-related reports for management and stakeholders.
• Support month-end, quarterly, and year-end financial reporting related to AR and billing data.
• Providing ad hoc revenue reporting as needed.
• Support cash applications and final closeouts within the AR function.
• Reconcile outstanding receivables on a scheduled basis and analyze discrepancies.
• Recommend appropriate actions for outstanding receivables, including revising or recreating bills.
• Responsible for the collection of assigned customer accounts including overdue invoices, dispute resolution, interest charges, refunds, cash receipts and other related items.
• Reconcile outstanding receivables on a scheduled basis and analyze discrepancies.
• Collaborate with the Commercial team to add new customer contracts and pricing to the accounting system as needed.
• Updating billing worksheets as needed.
• Posting Customer Payments, initiating minor write-offs, recording over payments, and reconciling payment errors.
• Perform other job duties as required.

Specific Job Knowledge, Skills and Experience

• Bachelor's degree in accounting, or finance, preferred, combination of education and experience, acceptable.
• A minimum of 4-6 years of experience in general accounting, general ledger, accounting principles and procedures.
• Independent thought process; self-starter; experience working in a fast-paced environment.
• Ability to prioritize tasks and complete work within established deadlines.
• Takes ownership and makes recommendations on delivering efficiencies and bringing improvements.
• Detail-oriented with a high sense of urgency.
• Able to work independently as well as collaboratively with a team.
• Exceptional analytical and technical skills. Intermediate Excel experience, including Pivot Tables, V-Look-up, etc.
• Excellent verbal and written communication skills.
• A proactive person who can multitask, think creatively, and learn quickly in a fast-paced and deadline driven environment.
• Strong work ethic with the ability to work independently and extended hours during critical periods.

Physical Requirements

• Able to lift 50 pounds

• Able to use full range of peripheral vision

• Able to work on a computer keyboard for 100% of the day

• Able to stand for 66% of the day