IT & Helpdesk Manager

Job Description

Job Description:\n\n The Role: IT & Helpdesk Manager The Location: SB, LA, OC, SD, California Make a Difference Where It Matters Most At CalPrivate Bank, we believe banking is personal. We have deep roots in the communities we serve, and our client relationships are built on genuine care, thoughtful problem-solving, and unwavering integrity. Our solutions-based service, paired with best-in-class talent, sets us apart in the market, but it’s trust that defines who we are. It's our gold standard, the currency we trade in, and the foundation of every decision we make.
 We’re looking for leaders who want more than a title. We’re looking for team players who want to make an impact. If you're driven to lead with purpose, ready to shape the future and have meaningful impact at a relationship-centered bank, CalPrivate Bank may be the place for you. Your Opportunity: IT & Helpdesk Manager At CalPrivate Bank, technology plays an essential role in how we serve our clients, support our team members, protect the Bank, and continue to grow. The IT Manager is responsible for the day-to-day management and reliability of the Bank’s technology environment, ensuring our systems, infrastructure, applications, and user technology remain secure, responsive, and aligned with the needs of the organization. Working closely with the Chief Technology Officer (CTO), senior leadership, and the Bank’s managed service provider, the IT Manager serves as a hands-on technology leader and a critical connection point between our employees, technology partners, core systems, and broader technology strategy. This role requires someone who understands that technology within a relationship-focused bank is about more than keeping systems running. It is about creating an environment where our team members have the tools and support they need to deliver an exceptional client experience while maintaining the security, resiliency, and regulatory standards expected of a financial institution. Our mission is to cultivate a premier banking experience by building enduring relationships with our clients, shareholders, team members, partners, and the communities we serve. The IT Manager supports that mission by ensuring the technology behind those relationships is dependable, secure, and thoughtfully managed. Whether resolving an employee’s technology issue, maintaining the systems supporting a client transaction, strengthening cybersecurity controls, or evaluating a new technology solution, this individual approaches technology through the lens of Relationships, Solutions, and Trust. What You’ll Do Technology Infrastructure & Operations Oversee the administration, maintenance, reliability, and ongoing performance of the Bank’s IT infrastructure in partnership with the Bank’s managed service provider.Oversee the administration and maintenance of employee computer workstations, peripherals, operating systems, and software.Plan and oversee additions, installations, upgrades, and significant modifications to the Bank’s technology systems.Manage technology troubleshooting and coordinate timely resolution of system, network, hardware, software, and user-related issues.Oversee systems backup, archiving, restoration, and disaster recovery processes and provide hands-on support when necessary.Ensure technology assets are appropriately maintained, inventoried, secured, and managed throughout their lifecycle.Manage the purchase and deployment of approved hardware, software, equipment, and technology services. Managed Service Provider Oversight Serve as the Bank’s primary day-to-day point of contact with its managed service provider and develop a productive, accountable partnership focused on service quality and operational reliability.Coordinate and interact with onsite and remote personnel provided by the managed service provider.Monitor provider performance across firewall management, network infrastructure, hardware and software administration, cybersecurity support, and end-user service.Review monthly service-provider reports, identify trends or areas requiring attention, and make recommendations for maintenance, remediation, upgrades, or other changes.Escalate service concerns and ensure issues are appropriately tracked through resolution.Provide relevant reporting and recommendations to the Information Security Steering Committee (ISSC) and CTO. Information Security, Risk & Business ContinuityServe as an active member of the Bank’s Information Security Steering Committee.Partner with the CTO and other stakeholders to implement and reinforce network and information security standards.Assist in the development, implementation, and ongoing maintenance of IT risk assessments, policies, standards, procedures, and controls.Support technology-related regulatory examinations, internal and external audits, risk assessments, and remediation efforts as appropriate.Participate in cybersecurity, vendor management, technology risk, and information security initiatives.Coordinate and perform testing of applicable business continuity and disaster recovery procedures, documenting results and identifying opportunities for improvement.Help ensure technology operations remain aligned with the Bank’s business continuity, information security, and risk management expectations. Core Banking & Bank-Specific Applications Provide support for the Bank’s core processing environment and the applications and systems that enable our employees to serve clients effectively.Responsibilities include supporting core processor applications and related hardware and software, including:Branch capture and teller systems.Data feeds to and from the Bank’s core system.Electronic and digital banking applications.Remote deposit capture systems and terminals.DepositPro and LaserPro.Tax analysis and other credit-related applications.Moody’s applications.Prologue.eVision.Call Report and regulatory reporting applications.Other Bank-specific technology platforms and applications as assigned. The IT Manager will also perform or coordinate hardware installations for remote deposit capture terminals and troubleshoot connectivity or technology issues associated with those systems. User Support & Service Technology support is an important internal service function. The IT Manager is expected to bring a responsive, solutions-oriented approach to supporting employees throughout the Bank.Support employees with workstation, software, connectivity, application, and technology-related needs.Partner with users to understand the underlying business need rather than simply resolving the immediate technical issue.Coordinate with technology vendors and the managed service provider when additional expertise or escalation is required.Communicate technology issues, outages, changes, and resolutions clearly to both technical and non-technical audiences.Identify recurring support issues and recommend longer-term solutions that improve the employee experience and operational efficiency. Technology Planning & Continuous ImprovementCollaborate with the CTO and senior management to evaluate technology needs and identify opportunities to strengthen infrastructure, security, productivity, and the client and employee experience.Research and evaluate hardware, software, applications, and technology solutions as needed.Assist with implementation planning, testing, deployment, and adoption of new technologies.Maintain awareness of emerging technology, cybersecurity risks, regulatory expectations, and technology trends affecting the banking industry. Balance innovation with the Bank’s expectations around information security, operational risk, regulatory compliance, scalability, and client service Telecommunications & Mobile TechnologyManage and coordinate upgrades and ongoing administration of the Bank’s telephone system or successor telecommunications platform.Oversee telephone additions, changes, relocations, troubleshooting, and related technology needs.Support administration and management of the Bank’s corporate mobile device and cell phone environment.Coordinate with telecommunications and mobile service providers as necessary. Training & PartnershipParticipate in and support technology-related training for Bank employees.Develop or contribute to user guidance and training when new systems, applications, security requirements, or technology processes are introduced.Provide technology support related to client-facing systems when appropriate, including remote deposit capture and other banking technology solutions.Build productive relationships across departments to better understand how technology can support business priorities and improve the way our teams work. AML/CFT/Compliance Responsibilities This position includes direct or indirect interaction with customers and other employees and therefore includes responsibilities relating to BSA/AML. The employee will have opportunity to examine and view information and documents produced by other employees of the Bank relating to BSA and therefore has the obligation to report suspicious activity to the BSA Officer as appropriate. The employee is responsible for understanding and following the Bank’s BSA/AML policies including elevating suspicious activity to the BSA Officer. Additionally, the employee is required to understand and follow the Bank’s compliance program BSA/AML policies including elevating suspicious activity to the BSA Officer. Additionally, the employee is required to understand and follow the Bank’s compliance program. What Success Looks Like Success in this position means the Bank’s technology environment is stable, secure, well-supported, and continuously improving. Employees know where to turn when they need technology assistance and experience responsive, knowledgeable support. Technology vendors are held accountable to clearly defined expectations. Risks and vulnerabilities are identified early, communicated appropriately, and addressed thoughtfully. Most importantly, the IT Manager develops an understanding of both the technology and the business behind it, allowing them to anticipate needs, recommend solutions, and help CalPrivate Bank use technology in ways that strengthen our ability to serve our clients and one another. Who You Are Experience & Expertise 8+ years of progressive experience managing IT infrastructure, systems, networks, applications, and end-user technology, preferably within banking or another highly regulated financial services environment.Experience within banking, financial services or another highly regulated environment is preferred. Working knowledge of banking technology, core processing environments, cybersecurity, information security, business continuity, and disaster recovery.Experience managing or working closely with managed service providers and third-party technology vendors.Understanding of technology risk management, vendor oversight, IT controls, and regulatory expectations applicable to financial institutions.Ability to troubleshoot complex technology issues while communicating clearly with users at varying levels of technical proficiency.Experience supporting enterprise software applications and integrations between core and ancillary systems.Strong organizational and project management skills with the ability to balance daily operational demands with longer-term initiatives.Sound judgment and an understanding of when issues require escalation.A service-oriented mindset with the ability to build strong relationships throughout the organization.Ability to translate technical concepts, risks, and recommendations into practical business language for senior leadership and other stakeholders. Mindset & Values You lead with accountability, integrity, and consistency.You thrive in a collaborative environment where transparency and follow-through matter.You model professionalism, calm under pressure, and a solutions-oriented mindset.You embrace data-driven decision-making while maintaining a client-first perspective.You embody CalPrivate’s culture, heart for client, excellence in service, and deep commitment to the Bank and its people. Physical Demands May require some travel in order to support clients, internal teams and business needs. Ability to sit or stand for extended periods of time. Ability to physically use a keyboard/mouse Ability to walk to and from workstations Ability to frequently lift and/or move up to 10lbs and occasionally lift and/or move up to 50 pounds.Specific vision abilities required by this job include close vision and ability to adjust focus Why CalPrivate Bank? This isn’t just another bank job. At CalPrivate Bank, you will be part of something bigger. Our day-to-day operations and projects don’t just impact a balance sheet, they influence real people, real businesses, and the communities we proudly serve. We are guided by our commitment to relationships, solutions, and trust. And we’re building a team of people who reflect those values in everything they do. If you’re looking for a place where your work will matter, your ideas will be valued, and your growth will be supported, welcome to CalPrivate Bank! Ready to lead with purpos