Administrative Operations Coordinator

Intralox is seeking a highly organized and detail‑oriented Assembly Operations Coordinator to support our manufacturing operations in Harahan, Louisiana. This role plays a critical part in ensuring data accuracy, operational visibility, and process improvement across Assembly Operations. This position is ideal for someone who is naturally curious about data, motivated to resolve inconsistencies at the root cause, and energized by improving processes—not just maintaining them. You will serve as a key point of coordination across Production, Human Resources, IT, Purchasing, and Facilities, while directly supporting the Assembly Operations Manager and leadership team. This position is not eligible for sponsorship. Why Join Intralox Play a key role in supporting daily manufacturing success Gain broad exposure to cross‑functional operations and decision‑making Contribute to meaningful, measurable process improvements Work in a collaborative, team‑oriented environment where your impact is visible What a Typical Day Might Look Like Review production, timekeeping, and attendance data for accuracy (UKG/Kronos, Oracle) Investigate discrepancies and partner with frontline supervisors to resolve issues Update KPI dashboards and reporting (Excel, Power BI, Smartsheet) Coordinate with HR, IT, and other support teams on system or process issues Track open issues and ensure timely resolution Identify inefficiencies in reporting or workflows and implement improvement Responsibilities Maintain and validate time, attendance, productivity and operational data using systems such as UKG (formerly Kronos) and Oracle Investigate discrepancies, determine root causes, and coordinate timely corrections with frontline teams and cross‑functional partners Support the accuracy of production incentive calculations and related reporting Prepare, maintain, and distribute KPI reports using Excel, Power BI, and Smartsheet Monitor data trends to identify patterns, inconsistencies, and potential risks Provide leadership with timely, accurate, and actionable insights for decision‑making Serve as a central point of contact between Assembly Operations and HR, IT, Purchasing, and Facilities Coordinate follow‑up on open issues to ensure timely resolution Support scheduling, meeting coordination, and internal communication efforts Identify and implement improvements in administrative and reporting processes to reduce errors and rework Develop, document, and maintain clear procedures and work standards Manage departmental logistics including supplies, organization, and workspace support Handle sensitive and confidential information with professionalism and discretion Required Qualifications 5+ years of experience in an administrative, operations, or high‑volume coordination role Advanced proficiency in Microsoft Excel (data tracking, analysis, and reporting) Proven ability to manage data‑intensive, repetitive work with high accuracy Strong organizational and time‑management skills in a fast‑paced environment Strong written and verbal communication skills across all levels of the organization Demonstrated ability to handle sensitive information with discretion Preferred Qualifications Associate or bachelor’s degree in business, operations, or a related field Experience in manufacturing, logistics, payroll, or timekeeping environments Experience with systems such as UKG (Kronos), Oracle, Power BI, or Smartsheet Proven track record of identifying process gaps and implementing improvements Professional certifications such as CAP or COM Work Environment Combination of office and production floor environment Frequent interaction with Operations leadership and frontline production teams Standard weekday schedule with occasional flexibility as needed What Makes You a Strong Fit Highly detail-oriented and driven by data accuracy Naturally curious and motivated to understand why issues occur Proactive in taking ownership and following issues through resolution Interested in improving systems and processes, not just maintaining them Comfortable working in a hands‑on operational environment with visible impact #J-18808-Ljbffr Intralox