Administrative Specialist I

Job Description

Job Description

Job Posting TitleAdministrative Assistant

Job Description

Administrative Specialist

Department: Manufacturing Management Office (MMO)
Schedule: Monday–Friday, 8:00 a.m.–4:00 p.m. (times may vary based on business and project needs)
Reports To: Manufacturing Management Supervisor

Job Summary

Performs day-to-day administrative and operational support duties for the Manufacturing Management Office. This role requires a professional, detail-oriented, and self-driven individual who can manage multiple priorities, maintain accurate and organized systems, support manufacturing leadership with discretion, and contribute to the standardization of processes and documentation across the organization.

Essential Duties & Functions

• Implement, organize, and maintain physical and electronic filing systems ensuring information is accurate, accessible, and up to date.
• Maintain physical and electronic files, records, databases, and trackers as assigned.
• Create reports and analyze data to support Manufacturing Management Office priorities and decision-making.
• Support the standardization, consistency, and continued improvement of departmental administrative processes.
• Manage calendars, meetings, and scheduling using Microsoft Outlook.
• Communicate with departmental administrators, managers, and supervisors to support consistent plant-wide information flow.
• Assist in gathering and tracking documentation related to training and other compliance requirements as assigned.
• Conduct plant tours for new hires, customers, and other visitors as needed.
• Uphold a strict level of confidentiality with sensitive or proprietary information.
• Perform other duties as assigned.

Skills/Qualifications

• Intermediate proficiency in Microsoft Excel (required), including the ability to manage data, create reports, and analyze information accurately.
• Proficiency in Microsoft 365 applications including Outlook, Word, Teams, and SharePoint/OneDrive (or equivalent cloud-based storage systems).
• Strong organizational, time management, and prioritization skills.
• Ability to manage multiple tasks accurately in a fast-paced environment.
• Strong written and verbal communication skills with the ability to communicate clearly across all levels of the organization.
• Strong attention to detail and accuracy in documentation and reporting.
• Ability to work independently while also collaborating effectively within a team.
• Ability to exercise sound judgment and maintain confidentiality.

Core Competencies

• Demonstrates integrity, accountability, and ethical behavior.
• Maintains a professional demeanor and demonstrates strong interpersonal skills.
• Remains calm, adaptable, and effective in high-pressure or time-sensitive situations.
• Demonstrates resilience, flexibility, and commitment to continuous improvement.
• Self-driven with consistent follow-through and attention to results.

Supervisory Responsibilities

This position is not expected to have supervisory responsibilities.

Education and/or Experience

• This position requires at least an associate degree in a related field and/or equivalent combination of education and experience.
• 2–4 years of experience in an administrative role required.
• Manufacturing experience is preferred.
• An Excel assessment will be administered during the interview process.

Physical Requirements:

• Sit/stand/walk for extended periods
• Bend/reach/twist/stoop
• Lift to 20+ lbs. on an occasional basis

EEO Statement:

Giti Tire Mfg. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

  Disclaimer:

This job description is intended to describe the general nature and level of work performed by employees in this role. It is not intended to be an exhaustive list of all duties, responsibilities, and qualifications.