Medical Records Specialist

Job Description

Job Description

Description

Job Title: Electronic Health Records Transfer SpecialistLocation: Reidman CampusSchedule: Monday–Friday, 8:00 AM–4:30 PM or 7:30 AM–4:00 PMStart Date: ASAP

Project Overview

We are seeking detail-oriented individuals to support a 3–4 month project focused on transferring electronic health records from ECW to Epic as part of a system shutdown. This role is critical to ensuring continuity of care for approximately 5,000 patients, including processing 900 authorizations and managing prebooked patient data.

Responsibilities

Extract patient records from ECW and input them into Epic

Ensure accuracy and completeness of transferred data

Meet daily productivity targets (30–40 records/day)

Collaborate with internal teams and follow established protocols

Submit finalized records in PDF format to Epic

✅ Requirements

Strong critical thinking and attention to detail

Ability to work independently

Comfortable navigating electronic health record systems

Prior experience in healthcare data entry or records management preferred

Timeline

Department goes live: January 21

Project start: January 26 or February 1

Skills

Judgement, Detail, Administrative support, data warehouse, data entry, Records management, organizational and management skills, Epic, Electronic health record, Medical record, Electronic medical record, Medical records software, Health information management

Top Skills Details

Judgement,Detail,Administrative support,data warehouse,data entry,Records management

Additional Skills & Qualifications

Health information technology background is a bonus. Knowledge of medical terminology, billing, and organization

Data entry - HIM clerks are responsible for entering large amounts of patient data into electronic databases. They must do this without making a significant number of mistakes

Basic computer skills - HIM clerks should know how to send emails, install and uninstall software programs, use a word processor, and browse the internet for information

Organization skills - since HIM clerks work with a large number of files and information, they should be able to stay organized at all times

Communication skills - excellent written and verbal communication skills are needed to become a HIM clerk.

Experience needed:

• Basic math skills to add and label boxes sequentially

• Attention to detail

• HIPAA regulation familiarity

• Able to lift 40lbs.

• Data entry skills

• Warehouse experience

Experience Level

Entry Level

This is a Contract position based out of Rochester, NY.

The pay range for this position is $18.50 - $20.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Rochester,NY.

This position is anticipated to close on Sep 22, 2026.

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.