Office Manager

Office Manager

Our client, a well-established financial services organization is seeking an experienced and highly organized Office Manager to oversee and support the day-to-day administrative operations of multiple affiliated companies under the same umbrella. This individual will serve as a key operational leader, ensuring efficiency, consistency, professionalism, and seamless coordination across all offices. The ideal candidate will have prior experience within the financial services industry or a similarly fast-paced, highly regulated professional environment. This role requires exceptional organizational skills, strong communication abilities, and the ability to proactively manage competing priorities while maintaining a high level of professionalism and confidentiality.

Key Responsibilities

• Oversee daily administrative operations amongst multiple companies
• Ensure consistency in office procedures, workflows, and operational standards
• Manage office supplies, vendor relationships, equipment maintenance, and facility needs
• Coordinate administrative support functions including scheduling, document management, and office communications
• Support leadership teams with operational and administrative initiatives
• Assist with budgeting, invoice processing, expense tracking, and vendor coordination
• Partner with HR and leadership on onboarding logistics, employee support, and office policies
• Coordinate meetings, events, travel arrangements, and internal communications
• Maintain organized records and ensure compliance with company procedures and industry standards
• Troubleshoot operational issues and implement process improvements to increase efficiency
• Act as a point of contact across offices to ensure strong communication and collaboration
• Support special projects and additional operational initiatives as needed

Qualifications

• 5+ years of Office Management or Operations experience
• Prior experience within financial services, wealth management, banking, insurance, accounting, legal, or another professional services environment strongly preferred
• Proven ability to manage multiple priorities and office functions simultaneously
• Strong organizational, problem-solving, and multitasking skills
• Excellent verbal and written communication skills
• High level of professionalism, discretion, and attention to detail
• Proficiency with Microsoft Office Suite and office management systems
• Experience handling confidential information in a professional environment
• Ability to work independently while collaborating effectively with leadership and staff
• Ability to work onsite at the Maple Shade, NJ location

Preferred Qualifications

• Experience supporting executive leadership teams
• Background in operational process improvement or office workflow optimization
• Familiarity with compliance-sensitive or highly regulated industries

Compensation & Benefits

• Competitive base salary ranging from $100,000–$120,000
• Performance-based bonus opportunity
• Comprehensive medical, dental, and vision benefits
• Paid time off and holidays
• Retirement savings plan
• Stable, collaborative, and professional work environment